Executive Assistant

This is a Full Time Job

THE ROLE

We are seeking an Executive Assistant to support the CEO.

RESPONSIBILITIES
• Ability to handle large volume of requests via phone, email, mail, and prioritize workload (manage business calendar, schedule internal and external meetings, submit expense reports);
• Make travel arrangements for the CEO and potentially the clients, including flights, accommodations, and transportation;
• Schedule meetings and appointments for the CEO;
• Monitor deadlines and progress on various projects, ensuring they stay on schedule;
• Manage needs of Beverly Hills office personnel such as communication with facilities, mailing/Fed-Ex, monthly meetings, conference room booking, stocking supplies, etc.;
• Act as a point of contact between CEO and internal team, clients, and external partners - responsible for information flow, coordination of logistics for meetings, execution of organizational responsibilities, as needed;
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company, as required;
• Other duties and special projects as assigned

WHAT THIS PERSON WILL BRING
• Minimum of 1-2 years of experience in fast-paced and time-sensitive environment as an assistant;
• Personal interest in contemporary music and entertainment;
• Actively works to stay current on trends and news in pop culture, music, and entertainment;
• Superior organizational and project management skills with attention to detail;
• Strong computer skills including proficiency in Outlook, Adobe, Zoom, Dropbox, Excel, Word, Concur;
• Strong verbal and written communication skills;
• Be self-motivated, pro-active, and resilient;
• Organizational, multi-tasking, and prioritizing skills


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.