Executive Assistant

This is a Full Time Job

THE ROLE

We are seeking a highly organized, proactive Executive Assistant to support one of our senior executives. This role is ideal for someone with 3–5 years of experience providing administrative support in a fast-paced, professional environment. The role will focus on calendar management, meeting coordination, travel arrangements, and general administrative support. This is a full-time, on-site position based in our Beverly Hills corporate office.

WHAT THIS ROLE WILL DO
• Manage and maintain daily calendars, prioritize appointments, and coordinate internal and external meetings for executive and a few of executive's direct reports
• Arrange domestic and international travel, including transportation, accommodations, and itineraries for executive and a few of executive's direct reports
• Confirm executive's daily schedules and ensure the executive is prepared with relevant context and materials
• Track and submit monthly expense reports; assist with purchase orders and invoice processing for executive and a few of executive's direct reports
• Support day-to-day communications, including email and phone correspondence on behalf of the executive
• Process and track vendor agreements and invoices, project budgets and schedules, and assist with project team onboarding and offboarding
• Maintain confidentiality and discretion across all matters
• Serve as liaison to internal teams and external partners, ensuring timely and professional communication
• Provide administrative support for occasional personal tasks and errands as needed
• Partner closely with other Executive Assistants for seamless team support and backup coverage

WHAT THIS PERSON WILL BRING
• 3–5+ years of Executive Assistant experience, preferably supporting entrepreneurs and/or c-suite executives in the creative or tech industry
• Proven ability to manage multiple priorities and adapt quickly to changing demands
• Strong organizational and time management skills with acute attention to detail
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and communication platforms such as Zoom, Slack, and Box
• Excellent written and verbal communication skills
• Experience with booking commercial as well as private travel
• Ability to work independently, exercise good judgment, proactively identify areas in which to assist executive and new/better approaches/systems/processes to prioritizing and completing tasks, and maintain discretion in handling sensitive information
• Bachelor's degree required

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.