Executive Assistant

This is a Full Time Job

THE ROLE

Our LN Productions team is seeking a highly organized, proactive, and resourceful Executive Assistant to support the head of LN Productions, working at the intersection of music and film. This role requires exceptional organizational skills, discretion, and a passion for the entertainment industry. The ideal candidate will thrive in a fast-paced environment, adeptly managing a wide range of administrative and executive tasks with professionalism and efficiency.

WHAT THIS ROLE WILL DO

Administrative Support
• Manage and maintain the executive's complex calendar, including scheduling meetings, appointments, and travel.
• Coordinate and prioritize daily activities, ensuring alignment with strategic priorities.
• Handle incoming communications, including emails, phone calls, and correspondence, with confidentiality and promptness.
• Prepare meeting agendas, take detailed notes, and track action items for follow-up.

Travel and Logistics
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Troubleshoot last-minute changes to travel plans, ensuring seamless execution.

Project Coordination
• Assist in managing projects, timelines, and deliverables across the executive's portfolio of music and film ventures.
• Collaborate with internal and external stakeholders to ensure deadlines are met.
• Conduct research and compile reports on industry trends, potential collaborators, and project opportunities.

Event and Production Support
• Coordinate logistics for industry events, premieres, studio sessions, and film productions.
• Act as the point of contact for event attendees and collaborators.
• Manage guest lists, RSVPs, and event timelines.

Relationship Management
• Build and maintain strong relationships with key industry contacts, including artists, producers, agents, and executives.
• Serve as a liaison between the executive and various stakeholders.
• Handle sensitive information with discretion and tact.

Other Duties
• Manage personal errands and ad hoc tasks as needed.
• Assist with expense tracking, budget management, and reconciliation.

WHAT THIS PERSON WILL BRING:
• 3+ years of experience as an Executive Assistant, preferably within the music, film, or broader entertainment industry
• Proven track record of supporting C-suite or senior-level executives
• Exceptional organizational and multitasking skills with acute attention to detail
• Strong communication skills, both written and verbal
• Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools (e.g., Outlook, Zoom, Slack)
• Ability to maintain discretion and confidentiality
• Problem-solving mindset with a proactive approach to challenges
• Knowledge of the music and film industry, including terminology and workflows
• Flexible schedule to accommodate occasional evening or weekend commitments
• Bachelor's degree preferred but not required

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k) program with company match, stock reimbursement program
• FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS: Volunteer time off, crowdfunding match

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

#LI-JA2
#LI-OnsiteLosAngeles, CA

The expected compensation for this position is:
$24.00 USD - $30.00 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.