Executive Assistant

This is a Full Time Job

THE JOB

Job title and summary that includes overarching responsibilities, as well as location (needs to be specific. If remote, we will need to post to internal boards the same day it is posted externally to be compliant with different state laws.) Try to make summary exciting, as this is the hook to entice potential candidates to continue reading and to apply.

WHAT THIS ROLE WILL DO
• Anticipate executive needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
• Manage daily schedule and calendar.
• Coordinate all travel logistics, both domestic, international and charter including transportation, hotel, and any special needs.
• Confirm and be familiar with all daily scheduling and travel details
• Send out daily and weekly reminders as needed
• Screen and handle telephone communications.
• Greet and direct visitors.
• Maintain and execute expense reports.
• Review all mail correspondence and direct to appropriate parties.
• Coordinate, supervise, and complete special projects.
• Serve as liaison between the executive and other departments as directed.
• Coordinate all logistics surrounding client meetings.
• Participate in phone calls and take meeting minutes.
• Gather, enter and/or update data in records and databases.
• Review and file invoices, update spreadsheets, and handle payment tracking.
• Track all invoices and payments.
• Review and edit confidential documents and gather all needed materials to coincide with said documents.
• Responsible for handling highly confidential information.
• Act as a liaison between executives and various business guests, managers, etc.
• Support team with any other additional needs.

WHAT THIS PERSON WILL BRING
• Strong verbal / written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint) or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
• Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines.
• Proficient typing skills required (ability to type 60 wpm)
• College degree required

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match, stock reimbursement program

FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS: Volunteer time off, crowdfunding match

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

#LI-TA1

The expected compensation for this position is:
$25.20 USD - $31.50 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.