Executive Assistant

This is a Full Time Job


We are seeking an experienced, high-level Executive Assistant to provide administrative & personal support to our executive and their executive team leads.

This role will support calendar management, travel arrangements, scheduling internal and external meetings, research, and more in a very fast-paced environment. A positive attitude, high attention to detail & multitasking is necessary.

This role will be based out of the corporate office located at 9348 Civic Center Drive in Beverly Hills and expected to be on-site 3-5 days a week.

WHAT THIS ROLE WILL DO
• Anticipate executive needs and make sure all work materials are available for a successful workday (ex. context, agendas and attendee backgrounds for meetings/calls provided ahead of time, lunch ordered, etc.)
• Proactively and accurately manage multiple calendars and compile schedules/travel itineraries as needed in a fast-paced environment with shifting priorities
• Arrange travel (commercial and charter), including transportation, hotel, meals, meetings, and any special needs in the US / international
• Confirm and be familiar with all daily scheduling and travel details
• Track receipts and complete monthly expense reports in a timely manner
• Create purchase orders, process invoices and track/create basic financial reports for projects; Review and file invoices, update spreadsheets, and handle payment tracking Provide daily and weekly reminders as needed
• Act as a liaison between executives and various business guests, managers, etc., as a bridge for smooth communication between the Executives' office and senior executives, internal and external teams, demonstrating leadership to maintain credibility, trust, and support
• Proofread and review correspondence and documents
• Assist with special projects, conduct research, and compile information as needed
• Answer phone calls and respond to emails in a prompt and friendly fashion
• Take notes in meetings and summarize key discussion points and action items
• Attend and participate in company meetings and events, as on-site support, and a representative of the company as required
• Review current processes and workflows to determine ways to prioritize and streamline the workload of the executives
• Perform personal errands and task for C-level executives as required
• This position is part of team of senior executive assistants. The role works closely with teammates to reinforce administrative support, act as backup during absences and ensure seamless coverage to other corporate executives

WHAT THIS PERSON WILL BRING
• Bachelor's degree is required
• + years of experience providing senior executive-level support in a Fortune 500 global company. Experience working at tech startups is a plus
• Ability to meet tight deadlines, proactively identify and solve problems, manage multiple projects at once and prioritize needs on the go.
• Must be tech savvy, have strong typing skills and command of Google Suite (including Drive, Docs, Slides, Sheets) and Microsoft Office suite (including Outlook, PowerPoint, Word, and Excel), as well as Slack, Box and Zoom
• Familiarity with productivity and project management tools
• Experience with Concur, Workday, Asana and / or Lucidchart is a plus
• Ability to take initiative, excellent follow-through of tasks until completion, and a strong attention to detail
• Excellent verbal and written communication, interpersonal skills, and phone/email etiquette
• Strong interpersonal skills - always helpful, friendly, calm, diplomatic, and committed to maintain confidentiality

Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert tickets
• WEALTH: 401(k) program with company match, Stock Program
• FAMILY: New parent programs & support including caregiver leave and childcare cash, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Live Nation's policy regarding vaccinations and masking will evolve based upon updated regulations and factors related to COVID-19. Currently, we strongly encourage employees to be fully vaccinated or have received a negative COVID test within [24] hours of entering an office.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As par

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