Executive Assistant to Senior Executives

THE JOB

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company, is essential. The ideal candidate will be self-motivated, creative, and adaptable.

WHAT THIS ROLE WILL DO
• Maintain organized systems for documents, communications, and key materials
• Ensure timely follow-ups on administrative actions and deadlines
• Provide general administrative support to other Concerts Marketing Executives as needed
• Manage and, as appropriate, draft executive communications, track follow-ups, decisions, and commitments from meetings
• Prepare weekly briefing materials covering key priorities, campaign milestones, risks, approvals, and upcoming decisions
• Organize marketing team operations with email distros, calendars, and events
• Experience interacting directly with Senior Talent Partners and Artist camps. Able to be in senior rooms and conversations and manage professionally
• Complex calendar management spanning multiple time zones
• Create presentations for & assist as needed during meetings/calls
• Coordinate logistics for core leadership routines (e.g., team meetings, business reviews, town halls), ensuring smooth execution
• Serve as a reliable point of contact for scheduling and coordination across internal and external stakeholders
• Manage domestic and international travel arrangements, including detailed itineraries and real-time updates
• Manage expense reports
• Collaborate with the legal team to manage all legal documents for the marketing team
• Partner with finance to manage invoice payment and approvals
• Handle confidential people, organizational, and business matters with sound judgment and discretion

WHAT THIS PERSON WILL BRING
• 2 to 3+ years of experience as an executive assistant or in marketing, both preferred
• Sports, entertainment, and/or marketing industry experience
• Creative thinker and problem solver
• Excellent verbal, written, and interpersonal communication skills
• Acute sense of judgment, tact, and diplomacy
• A strong sense of teamwork and ability to execute programs
• Competency using Mac and Microsoft Office
• Strong organizational and time management skills, with the ability to manage multiple priorities with accuracy
• Use organizational skills to manage office and time in a fast-paced environment and anticipate the Executive's needs
• Close attention to detail and commitment to delivering quality work
• Strong communication skills and a professional, service-oriented mindset
• Ability to operate effectively in a fast-paced, global environment across multiple time zones
• Reliable, responsive, and able to execute tasks with minimal oversight
• Draft materials for internal and external communication as needed
• Proven ability to work effectively with senior management and senior-level clients
• Excellent written and oral communication skills
• Ability to manage highly confidential information and to act calmly and professionally at all times
• Dynamic and assertive personality; professional demeanor
• Willingness to put in time after hours and on weekends as needed
• Adaptable to a variety of situations with numerous personalities

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match, stock reimbursement program

FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support

CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and/or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and