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Executive Assistant
Live Nation Entertainment
Beverly Hills, CA
Uh oh, this posting was removed on 8/19/2019 1:06:00 PM PST
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The Role:
We are seeking Executive Assistant to provide administrative and personal support to our high functioning executive. This role will assist in scheduling, data entry, research and more in a very fast-paced environment. Positive attitude, high attention to detail and multitasking is necessary.
Responsibilities:
- Anticipate executive needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
- Maintain multiple calendars and compile schedules/travel itineraries as needed
- Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
- Complete monthly expense reports
- Create purchases orders, process invoices and track/create basic financial reports for projects
- Confirm and be familiar with all daily scheduling and travel details
- Send out daily and weekly reminders as needed
- Review and file invoices, update spreadsheets, and handle payment tracking
- Act as a liaison between executives and various business guests, managers, etc.
- Assist with special projects, research and compile information as needed
- Answer phone calls in a prompt and friendly fashion
Qualifications:
- Bachelor's degree is required
- 5+ years of experience providing C Level executive-level support
- Ability to meet tight deadlines and manage multiple projects at once
- Ability to prioritize needs on the go and poses a strong sense of follow through
- Must have strong typing skills and command of Microsoft Office suite including Outlook, PowerPoint, Word, and Excel
- Familiarity with productivity and project management tools
- Excellent attention to detail and very strong organizational skills
- Relevant experience interfacing with talent at an agency, in casting or management
- Strong interpersonal skills while understanding the importance of maintaining confidentiality
- Must have valid driver license and passport for global travel
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant jobs in Beverly Hills-CA
The Role:
We are seeking Executive Assistant to provide administrative and personal support to our high functioning executive. This role will assist in scheduling, data entry, research and more in a very fast-paced environment. Positive attitude, high attention to detail and multitasking is necessary.
Responsibilities:
- Anticipate executive needs and make sure all work materials are available for a successful work day (ex. agendas for meetings/calls approved and printed ahead of time, lunch ordered, etc.)
- Maintain multiple calendars and compile schedules/travel itineraries as needed
- Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
- Complete monthly expense reports
- Create purchases orders, process invoices and track/create basic financial reports for projects
- Confirm and be familiar with all daily scheduling and travel details
- Send out daily and weekly reminders as needed
- Review and file invoices, update spreadsheets, and handle payment tracking
- Act as a liaison between executives and various business guests, managers, etc.
- Assist with special projects, research and compile information as needed
- Answer phone calls in a prompt and friendly fashion
Qualifications:
- Bachelor's degree is required
- 5+ years of experience providing C Level executive-level support
- Ability to meet tight deadlines and manage multiple projects at once
- Ability to prioritize needs on the go and poses a strong sense of follow through
- Must have strong typing skills and command of Microsoft Office suite including Outlook, PowerPoint, Word, and Excel
- Familiarity with productivity and project management tools
- Excellent attention to detail and very strong organizational skills
- Relevant experience interfacing with talent at an agency, in casting or management
- Strong interpersonal skills while understanding the importance of maintaining confidentiality
- Must have valid driver license and passport for global travel
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