Human Resources Coordinator

This is a Full Time Job

Coordinator, Human Resources Job Details | Lionsgate

Summary of Position

Lionsgate is seeking a Coordinator, Human Resources to provide to support to three HR Business Partners, SVP, Director, and Sr. Manager, across Lionsgate’s Television, Worldwide Television Distribution, and AI businesses and film & television productions. This role offers an exciting blend of Human Resources support for both corporate and production employees, with opportunities to contribute to a variety of objectives and to serve as a central HR point of contact.

Responsibilities
• Provide direct support to the SVP, Director, and Sr. Manager, acting as a liaison between HR and the TV, WWTV Distribution, & AI businesses and studio’s production teams (inclusive of corporate and all cast and crew)
• At the direction of the SVP and Sr. Manager, the Coordinator provides support across corporate TV, WWTV Distribution, & AI business units:
• Partner with hiring managers and Talent Acquisition to support all recruitment efforts, ensuring job descriptions are properly created and/or updated and that new positions are created/updated/routed within Success Factors, Lionsgate’s Human Capital Management (HCM) software
• Partner with the business to field and to fulfill requests for the placement of contingent workers
• Coordinate various employee life-cycle actions, including maintaining the orientation tracker, conducting 30-day check-ins for early career employees, the exit communication and scheduling process, and the creation and delivery of promotion letters
• Complete and submit EDD claims, maintain and update employee files, and conduct monthly I-9 audits for TV & WWTV Distribution groups
• Manage system aspects for all employee changes, including the creation of new positions, promotions, and terminations
• Ad hoc responsibilities as requested
• At the direction of the SVP and Director, the Coordinator provides support across film and television productions, performing a variety of responsibilities for film and television projects, including:
• Organize and maintain Human Resources files for productions to ensure that production has easy access to up-to-date HR documents (code of conduct, content warnings, policies, memos, crew lists, film and television assignment grids)
• Coordinate, schedule, and track completion of mandatory Harassment Prevention & Content Security Training for all productions and follow up with production teams to ensure outstanding training is completed
• Work with outside counsel (when necessary) to schedule international Anti-Bribery and Harassment Prevention Trainings presented in the appropriate language(s) to accommodate the production
• Manage accommodation requests, ensuring all documentation is compiled, filed, and trackers have been updated, and aid in the communication, tracking, and verification of various documentation
• Partner with Production Accounting teams to initiate and monitor background screenings for all incoming accounting crew members, and follow-up as necessary
• Schedule meetings, handle travel arrangements, complete expense reporting, and execute a variety of other administrative tasks in support of the SVP and Director
• Maintain Employee Relations Case Management System to ensure that all confidential HR files are organized and accessible (conflict of interest forms, investigation summaries, incident reports)
• Report on Employee Relations Trends to identify patterns, and partner with Production HR to suggest future preventative measures or improvements
• Further memorialize Production HR processes and procedures via process maps
• Participate in broader HR projects in support of operational process improvements

Qualifications and Skills
• 1-2 years of administrative experience
• Must have strong interest in a long-term career in Human Resources
• Ability to manage multiple projects with competing deadlines
• Excellent verbal and written communication skills
• Solid organizational skills and keen attention to detail
• Proven skills building & maintaining professional relationships
• Must be flexible and willing to work outside of business hours
• Good judgment and decision-making skills, and ability to maintain confidentiality
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Works well in dynamic, team-oriented environment

Nice to Haves
• Bachelor’s degree in Human Resources or equivalent experience
• Previous experience working in human resources
• Familiarity with Success Factors, Concur, Airtable, First Advantage, and/or Labor Soft

Additional Requirements

This position requires five (5) days per week in office.