Assistant, President - Lightworkers

This is a Full Time Job

LightWorkers Media is seeking an Assistant to provide day-to-day administrative support to the President of LightWorkers. The ideal candidate must have experience handling a wide range of administrative and executive support-related tasks and be able to work well within an administrative team in an environment of constantly changing priorities. The assistant will be responsible for a variety of high-level administrative and operational functions.

Responsibilities:

• Support management of inboxes, calendars, mail, and contacts
• Primary point of contact for internal and external constituencies on matters pertaining to the Office of the President
• Handle daily administrative tasks including: assisting with scheduling, filing, photocopying, scanning, running errands, taking notes, answering phone calls, detailing messages, ordering office supplies, etc.
• Manage travel arrangements and trip oversight (travel, hotel reservations, ground transportation, meeting coordination) and all related expense management and processing via Concur
• Create and maintain detailed travel itineraries
• Provide research support in and development of new projects
• Compose, edit, and submit editorial endorsements
• Analyze company information and advise President based on research
• Assist with compiling and distributing information and materials for meetings
• Handle special projects as needed
• Manage all information with absolute confidentiality

Requirements:
• BA/BS degree
• Minimum 2 years' supporting senior executives in the entertainment industry preferred
• Strong computer skills in Mac, PC, and Microsoft (Outlook, Word, Excel and PowerPoint) required
• Experience with (PIX, Outlook, Frame0, Okta, etc ) is a plus
• Excellent management, organization, and interpersonal skills
• Ability to work well independently with minimal oversight and as part of a team
• Ability to work with confidential and sensitive information in a discrete manner
• Attention to detail, accuracy, and organizational skills are of the highest importance
• Must be able to quickly acclimate to an incredibly fast-paced environment and be able to anticipate needs

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