Admin Assistant Receptionist
Light Iron
Los Angeles, CAThis was removed by the employer on 3/11/2020 10:02:00 AM PST
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Full Time Job
The Administrative Assistant / Receptionist provides customer service as part of our front desk team. Duties include receiving clients, food preparation and presentation. Typical hours are from 8:30 AM to 5:30 PM, with occasional overtime and weekend work.
The ideal candidate is a self-motivated individual with excellent people skills and attention to detail. A successful candidate must be able to handle multiple tasks concurrently and quickly switch priorities as needed.
Key Responsibilities:
• Answering phones, rolling calls, and recording messages
• Receiving and attending to client needs proactively
• Scheduling appointments and booking rooms
• Assisting with event planning, preparation, and execution
• Assisting with Salesforce leads data entry
• Assisting multiple departments as needed (including Operations and Vault)
• Assisting with room upkeep (tidying up, stocking refrigerators, etc.)
• Supporting facility maintenance
• Occasional meal and beverage orders for clients, guests, VIPs, and distribute accordingly.
• Assist in ensuring the kitchen, lounge and outdoor areas are client friendly, spotless and well-stocked
• Scheduling travel for employees
Skills / Experience Required:
• Proven customer service skills
• Able to greet and guide incoming guests
• Experience in customer/food service
• Excellent verbal and written communication skills
• Comfortable in a Mac environment
• Strong knowledge of Google Apps and Microsoft Office
Preferred Qualifications:
• Previous experience in a highly active office environment
• Organization and problem-solving skills
• Interest in post-production
Work Environment and Physical Demands:
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms. The employee may also be required to lift product or equipment weighing up to 50 lbs.
Position Type/Expected Hours of Work:
This position works standard business hours (8:30 am - 5:30 pm), but may require long hours and some weekend work.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Please submit resume in PDF format.
Please no calls or drop offs.