Production Manager

This is a Full Time Job

Production Manager

Classification: Full-Time/Seasonal (7-8 months, starting on or after March 1, 2025)
Location and Hours: Primarily onsite March-October with flexibility for remote work on non-show
days; some planning and meeting time in off season
Reports To: Director of Venue Operations
Direct Reports: Production crew, stagehands, video director

Description:

The Production Manager is responsible for advancing and executing all concerts and onsite events
at the venue each season. The Production Manager is the primary point of contact for artists,
management, partners, crew and vendors, and supports Levitt's mission by ensuring the venue has
the personnel, equipment and processes necessary to make Levitt a destination venue and provide
the highest level of care, professionalism and technical support for every artist.

Core Responsibilities:

- Advance each show in Levitt's summer concert series (40-45 shows, May to October))
and, as needed, serve as the primary production contact for outside promoters/venue
rentals (est. 10-12 events) - including but not limited to communication with artist
management, understanding and communicating in-house equipment and technical
capacity, negotiating backline according to budgets/contracts, scheduling crew as
appropriate for each show, confirming guest lists and credentials, coordinating merch
delivery and seller needs, confirming day-of-show settlement and developing detailed
production and event timelines.

- Timely communication and documentation throughout the advance process, day of
show and post-show to ensure that artists/management, Levitt staff, partners and
vendors have the information needed for successful events - specifics include artist
management communication and follow up to finalize production details; entering
relevant documentation into Prism booking software (W9s, riders, stage plots, receipts,
invoices); participating in weekly all-staff meetings; and distributing advance sheets and
run of show to all Levitt team members and partners as appropriate.

- Oversee day of show production and back of house needs - ensuring the venue is
clean, organized and welcoming for artist arrival; managing execution of each event
from load-in to teardown, including delegating stage management and
teardown/closing duties as appropriate.

- Hire, train and manage a team of technicians and stagehands, providing guidance and
support throughout event setup, execution, and breakdown. 2025 Levitt production
crew to include a roster of audio, lighting and video engineers; stagehands; camera
operators; and up to three interns.

- Maintain working knowledge of technical equipment and systems, identifying
maintenance, rental and purchase needs leading up to and throughout the season

- Manage production equipment and staffing budgets, ensuring cost-effective use of
in-house equipment and resources while maintaining high production standards, and
proactively communicating with Director of Venue Operations about additional artist
requests, staffing needs, etc.

- Develop and enforce standard operating procedures to streamline production tools and
processes, and maintain a clean, safe and organized venue.

Additional Duties and Expectations:

Regular attendance at all-staff and applicable meetings,
clear and consistent communication, and appropriate use of Levitt tools and systems including
Google calendars, shared files, Prism and Connecteam is expected.

As a member of the core Levitt team, the Production Manager contributes to regular staff and
production meetings; provides mentorship and training to part-time and seasonal employees;
identifies personnel, facility, and systems needs; and engages in team and individual development,
goal-setting and retreats/reflection. Levitt maintains a commitment to equity, diversity and inclusion
(EDI) and expects all employees to engage in this work through staff meeting reflections, workshops
and professional development, identifying role-specific EDI goals and discussing challenges and
accomplishments in performance reviews.

As a growing non-profit organization and live concert venue, Levitt Pavilion expects flexibility and
accountability from all team members. Nights and weekends will be required during the concert
season and additional duties may be assigned based on operational needs, while the planning
season allows a more hybrid/flexible work schedule.

Qualifications and Competencies:

- Strong knowledge of live event production processes, including sound, lighting, A/V

- Proficiency in production software, equipment and booking management system (Prism
or similar)

- Excellent organizational and project management skills, with the ability to multitask,
prioritize and meet deadlines

- Leadership and team management, willingness to mentor and invest in team of
seasonal crew and interns

- Exceptional communication and interpersonal skills, with the ability to effectively
interact with artists, vendors, partners and team members

- Attention to detail and commitment to high-quality standards in all aspects of
production

- Ability to troubleshoot technical issues with a calm, solution-oriented approach

- Strong negotiation skills when working with vendors, suppliers, and technical personnel

- Understanding of production budgets and cost-effective resource utilization

- Up-to-date knowledge of industry trends and advancements in production technology

- Adherence to safety standards and a commitment to maintaining a safe environment

Work Environment and Physical Demands:

- Varying onsite hours during season, including nights and weekends.

- Season install and teardown, daily load-in/out and setup includes lifting heavy objects,
moving throughout the venue and leading a team with significant physical demands.

- Outdoor venue with rain, heat, wind and other conditions.

- If you require reasonable accommodation to meet these demands or fulfill the job duties as
outlined above, please indicate in the application submission.

Structure and Compensation:

The Production Manager role is a full-time, seasonal position with a stipend of $1200 per week for
up to 34 weeks (approximately March 1-October 31, 2025). Additional advance hours and day rates
may be available for production management support of rental events.?