Executive Assistant

This is a Full Time Job

Position Title: Executive Assistant II

Reporting to: Executive Assistant I

Location: Burbank, CA (Hybrid)

Legendary Entertainment is a leading media company with film (Legendary Pictures), television and digital (Legendary Television and Digital Media) and comics (Legendary Comics) divisions dedicated to owning, producing and delivering content to worldwide audiences. Legendary has built a library of marquee media properties and has established itself as a trusted brand that consistently delivers high-quality, commercial entertainment including some of the world's most popular intellectual property. In aggregate, Legendary Pictures-associated productions have realized grosses of more than $19 billion worldwide at the box office. To learn more visit: www.legendary.com

Summary:

The office of the CEO is currently in search of a C-Level Executive Assistant II to support the team. This person must be able to work flexible hours. The Executive Assistant II will be responsible for high-level administrative support, including coordinating and scheduling competing commitments across all divisions of this global media company. The ideal candidate is extraordinarily detail-oriented, sharp, quick, able to juggle multiple tasks, has strong written and verbal communication, and is a dynamic team player. This role serves as the secondary point of contact, in a fast-paced office environment on all matters pertaining to the CEO and his team as well as assisting as a liaison for the company.

Responsibilities:

• Manage CEO calendars, appointments, databases, expenses, and correspondences, etc.; in addition, support the coordination and execution of personal activities such as, fundraisers, and community endeavors.
• Represent the CEO in answering questions and meeting requests, exercising sound judgment in filtering and prioritizing access to the CEO.
• Prioritize conflicting needs; handle matters expeditiously, proactively, discreetly, and follow through on projects to successful completion, often with deadline pressures.
• Coordinate heavy international and domestic travel needs including schedules, hotel accommodations, transportation arrangements, and meals and agendas in preparation for all meetings/events; often including being on-call outside standard office hours.
• Provide high-touch admin support and management of executive team meetings, including sending updates, preparation of team materials, booking locations, catering, arranging visitor passes, and other tasks as needed.
• Manage highly sensitive information as it relates to the company and staff.
• Partner with other departments in the organization of company-wide events and initiatives.
• Provide backup support to other key senior executives when necessary.
• Own research and special projects as needed.

Experience & Skills:
• BA/BS Degree preferred.
• At least 1-3 years of experience supporting a high-volume C-Suite level desk required, preference in entertainment, agency experience a plus.
• Demonstrated experience in successful planning, organization, and time management skills with an ability to effectively multi-task and be a self-starter.
• Exceptional oral and written communication, presentation and interpersonal skills indicative of an ability to interface effectively with colleagues, management, and high-profile guests.
• Highly motivated and proactive with a desire to be successful. Anticipate potential issues before they arise. Identify ways to streamline tasks and consistently seek a better solution.
• Proven ability to retain the highest level of confidentiality and good judgment are of the utmost importance.
• Must demonstrate a positive and personable attitude. Can easily handle stress and is unflappable with polished presentation skills. Respond to situations in a timely/polished manner.
• Advanced proficiency with Microsoft Office, especially Outlook.

More Information

Legendary Entertainment is an equal opportunity employer. Legendary Entertainment does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual oriented, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

The anticipated annual base salary for this position is $50,000. This amount does not include any other compensation components or other benefits that an individual may be eligible for. Total rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. Legendary Entertainment also provides a variety of benefits to employees, including health insurance coverage, employee wellness programs, life and disability insurance, a retirement savings plan, year-round paid holidays, and paid time off (PTO).

The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, market demands and indicators, specific and unique skills or training, level of education attained, certifications or other professional licenses held, and if applicable, the geographic location in which the applicant lives and/or from which they will be performing the job. The hiring salary range (amount) for this position applies to New York City and California.