Executive Assistant to Celebrity TV Talent

Full Time Job
Seeking a motivated, highly organized, and detail-oriented Executive Assistant based in Chicago to support a high energy, seasoned on-air talent with a busy calendar. The candidate should be a well-organized multitasker who is comfortable scheduling meetings, updating complex schedules and organizing travel. The Executive Assistant must be able to effectively communicate with various levels of associates, both internal and external, with the highest degree of respect and professionalism. This person will act as an all-around gatekeeper and strategically manage celebrity talent's time.

Resourcefulness, discretion, confidentiality and a ''can do'' attitude is key.

Responsibilities
• Schedule and update talent's busy corporate and social calendar
• Handle/manage all speaking requests and appearances
• Coordinate domestic & international travel - handling flights, cars, lodging, restaurants, etc. - making sure to confirm, reconfirm and track schedule and itineraries and provide all information and any updates to the talent.
• Screen phone calls, respond to emails and handle various correspondences
• Ability to multitask and work on several projects at once
• Handle all administrative tasks and personal assisting duties
• Aid talent in preparing for meetings

Qualifications
• Associate's or Bachelor's degree
• Experience in managing multiple priorities, administrative coordination and logistics involving different time zones
• Ability to be proactive and take initiative
• Well-organized, detail oriented, great follow up skills
• Strong written and verbal communication skills
• Experience with scheduling and accessing Zoom meetings
• Discretion and trustworthiness: you will often be party to confidential information

Experience is an absolute must, this is not an entry level position.