Executive Assistant

This is a Full Time Job

Technicolor is home to industry-leading creative and technology professionals committed to the creation, management and delivery of entertainment content to consumers around the world. Propelled by a culture of innovation and underpinned by a dedicated research organization, the company's thriving licensing business possesses an extensive intellectual property portfolio focused on imaging and sound technologies. Serving motion picture, television, and other media clients, the company is a leading provider of high-end visual effects, animation, and post-production services. In support of network service providers and broadcasters globally, Technicolor ranks among the world leading suppliers of digital content delivery services and home access devices, including set-top-boxes and gateways. The company also remains a large physical media service provider, being one of the world's largest film processors and independent manufacturers and distributors of DVDs and Blu-ray discs™.

This position provides all facets of administrative support to a senior executive of a growing business unit. This is a fast paced atmosphere requiring someone who is able to multi-task and prioritizes competing business needs.

Job Responsibilities

• Responsible for providing administrative support to senior executive.
• Coordinate all scheduling associated with meetings and other misc. needs
• Coordinates travel and accommodation arrangements within the guidelines of the Travel and Entertainment policy, negotiating rates when necessary, and assessing time and cost efficiencies of available flight selections
• Verifies and tracks expenditures for processing expense reports through the Concur system
• Ability to discreetly handle confidential information pertaining to the business unit.
• Maintains the calendar of senior executive
• Responsible for maintaining and ordering appropriate levels of office supplies
• Responsible for tracking and approving department timesheets in collaboration with HR
• Ability to create and edit PowerPoint and excel presentations for team and senior management from draft to final copy stages
• Accepts and self initiates additional projects and assignments and completes as required. Adjusts to the shifting needs of the company and the executive's role
• Must be confident and cordial in demanding situations

Education and Experience

• Minimum 3 years experience supporting a team of 3 executives or senior level executive. Background in startup environment a plus.
• Strong interpersonal skills with ability to interact at all levels of the organization
• Must possess excellent communication skills (written and verbal) including the ability to compose correspondence in appropriate business language and tone.
• Proven ability to communicate effectively and professionally with all external and internal contacts.
• Able to prioritize workload and manage multiple requests/tasks while anticipating needs
• Very strong organizational skills
• Self-starter and resourceful problem solver able to manage multiple requests/tasks simultaneously in a fast paced, challenging & changing environment with stellar follow through skills.
• Proficiency in all MS Office programs (Word, Excel, Outlook and PowerPoint) and internet required
• Discretion to handle sensitive/confidential business/company information
• Ability to work with other EA's in company by fostering a friendly, positive and professional attitude with a strong work ethic
• Comfortable and thrives in a fast paced environment
• Detail oriented with a meticulous attention to work product/output
• College degree a plus.

The above are minimum requirements. Resumes from more experienced candidates are welcome. Compensation and responsibilities will depend on experience/qualifications.

EOE M/F/D/V