
Executive Assistant to the President
Jesse Collins Entertainment
Burbank, CAFull Time Job
The ideal candidate for this position enjoys being an Executive Assistant. This person will excel if they can keep calm in a high-pressure environment while coordinating the logistics of the company's President. The candidate should have some years of experience supporting a Senior Level Executive, highlighting their capability to conduct all administrative work, ensuring the President's operations run smoothly. Thus, the candidate should be detail-oriented and a creative problem solver.
Role & Responsibilities
· Manage and maintain a heavy schedule - ensure the calendar is always up to date with meetings, schedules, and travel arrangements
· Manage voicemails and quarterback calls
· Confirm all in-person meetings and details for admittance
· Book executive travel arrangements
· Provide executive with 10-minute warnings for calls/meetings
· Dial Executive into all calls unless previously arranged
· Record, transcribe and distribute minutes of all meetings
· Prepare internal and external corporate documents for team members and industry partners; prepare visually appearing decks and presentations
· Prepare Expense reports and reimbursements
· Manage ongoing task list with reminders when appropriate
· Know the industry players and stay on top of trades
· Liaison with internal and external departments for VIP ticketing during active show production
· Some creative input on talent/acts/notes etc
· Open lines of communication- ask questions!
Qualifications
· Some years of experience supporting a Senior Level Executive is required
· Experience working in an agency is a plus
· Experience with supporting multiple high-level executives a plus
· Knowledge and interest in Film, Production, Agency, and/or Music Industry is a plus
Additional Information
Jesse Collins Entertainment is an Emmy Winning full-service television and film entertainment production company. Since the company's inception, it has grown steadily to become one of the premiere production companies in Hollywood. Beginning with a solid foundation in music and variety specials, the company has set the stage for hundreds of truly unforgettable moments in awards show history. The company's slate has expanded from music specials to include groundbreaking scripted work.
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