Executive Assistant II - Office of the CEO & President

This is a Full Time Job

Position Overview

We are seeking a highly organized and motivated Executive Assistant to support the Chief of Staff in the Office of the CEO. This role plays a key part in maintaining executive scheduling efficiency, coordinating travel and logistics, and supporting daily operations.

The ideal candidate is detail-oriented, responsive, and eager to grow within the entertainment industry while gaining exposure to executive-level operations and live production environments.

Key Responsibilities

Calendar & Scheduling Support
• Maintain and update complex executive calendars
• Coordinate meeting logistics, confirmations, and materials
• Track schedule changes and communicate updates clearly
• Ensure meeting transitions run smoothly

Administrative Support
• Draft and proofread emails and internal communications
• Prepare agendas and briefing materials
• Assist with expense reports and administrative tracking
• Maintain organized digital filing systems

Travel & Logistics Coordination
• Assist with booking and coordinating travel arrangements
• Track itineraries and distribute travel details
• Support on-site production logistics as needed
• Help coordinate VIP ticketing and event access

Cross-Department Communication
• Liaise with internal teams to gather scheduling details
• Communicate professionally with external partners
• Escalate urgent matters appropriately

Qualifications
• 2-4 years of administrative or executive support experience
• Prior experience in entertainment, media, or live production preferred
• Strong calendaring and organizational skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• High level of discretion and professionalism
• Proficiency in Microsoft Office and Google Workspace