Receptionist - Creative Agency
Jane Smith Agency
Hollywood, CAThis was removed by the employer on 5/31/2017 5:31:00 PM PST
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Full Time Job
CREATIVE AGENCY SEEKING POLISHED RECEPTIONIST
Jane Smith is a full-service brand development agency specializing in creative, digital and strategy for fashion, beauty and lifestyle companies and we are looking for a polished receptionist to join our growing team in Hollywood. The ideal candidate will be comfortable wearing many hats as you will support different departments in the agency. You should be a motivated self starter who can work well independently or with a team with a, ''no task to big or too small'' mentality. Your responsibilities will include but are not limited to:
RESPONSIBILITIES
Answering and rolling incoming calls
Greet and direct office guests and vendors
Collect and distribute incoming and outgoing mail and packages
Oversee general office maintenance and repair
Basic IT, server configuration, troubleshooting
Manage various office subscriptions
General tidying such as loading dishwasher, taking out trash etc
Office restocking, kitchen supplies, office supplies, amazon orders
General errands as needed around Los Angeles
Log incoming gifts and letters
Send holiday cards, thank you notes, flowers, gifts in a timely manner
Prep meeting areas prior to guest arrival and tidy area after
Assist with dinner reservations and entertainment arrangements
Track and reconcile receipts for office purchases
Assist creatives and marketing teams when needed, ie: image research, content creation (gifs, video editing)
Stock expendables as needed, ie. film, batteries
Research and purchase new equipment
Facilitate Equipment troubleshooting (find the right person to come in to fix)
REQUIRED SKILLS
Bachelor's Degree
Proficient in Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), Visio and Adobe, as well as Gmail, Google Calendar, and Google Apps for Business
Strong ability to understand current and new technologies as it relates to the role
Understand and use social media
Operate with the utmost in discretion and confidentiality
Possess strong attention to detail when composing, typing and proofing materials
Excellent oral and written communication skills
Ability to prioritize competing tasks within deadlines
Flexibility to adapt to constant schedule changes
Be politely proactive and assertive, assuring efficiency in all dealings.
Be self-motivated, proactive, with excellent time management skills.
Be self directed and able to assign herself/himself tasks independently
Solve problems independently, finding creative answers to abstract questions, assignments, etc.
Be able to multi-task
Have a car in working order and be comfortable navigating in Los Angeles.
OFFICE HOURS: Monday - Friday 9:30AM-6:30PM