Receptionist/Administrative Assistant

This is a Full Time Job

The Administrative Assistant / Receptionist reports directly to the Executive Assistant / Office Manager, performing a wide range of complex and confidential administrative and clerical support duties as well as managing all Front of House access. Duties include, but are not limited to, assisting department heads, maintaining office space, purchasing supplies, taking care of visitors and employees, managing a wide range of trackers (spreadsheets), performing data entry and providing back-up support for Salesforce.

Administrative Assistant Responsibilities:
-Provide full support to the Executive Assistant, who supports the Sales and Marketing teams with moderate data entry, spreadsheet management, travel and dining coordination, and other admin-related duties.
-Back-up support for CRM (Salesforce): updating accounts and contacts, assisting with Opportunity entries and data hygiene, creating/modifying and pulling reports.
-Closely collaborate with Sales & Marketing leaders.
-Assist Marketing and Internal Comms as needed, which includes tasks such as editing Sales and Marketing decks, updating the website, and copyediting.

Reception Responsibilities:
-Courteously meet and greet visitors and Talent.
-Communicate with on-site staff about visitor arrivals.
-Manage staff and visitor entry, key cards, and parking validation.
-Handle purchasing according to Iyuno-SDI's procurement guidelines.
-Stay up to date on building regulations and COVID-19 guidelines and protocols.
-Participate in employee engagement planning and coordination.
-Restock kitchen, office and sanitizing station supplies as needed.
-Monitor office and kitchen areas, ensuring they're clean and presentable.
-Perform regular inventory audits of office and kitchen supplies.
-Receive mail/packages and handle occasional outgoing shipments.
-Update/create all procedures relating to the office.

Requirements
-Demonstrates a proactive approach and positive can-do attitude.
-Organized, detail-oriented and tech-savvy.
-Exceptional written, verbal and communication skills.
-Ability to meet deadlines in a timely, responsive manner.
-Embraces and adapts to change while maintaining high standards.
-Demonstrable skills using Microsoft 365 applications with an emphasis on Excel and PowerPoint.
-Experience using Salesforce or another comparable CRM.