Manager, Contract Administration

This is a Full Time Job

DESCRIPTION:

OVERVIEW:
ITV Studios America is looking for a Manager, Contract Administration in the Business & Legal Affairs Department. This position is primarily responsible for managing components of the Contract Administration function within the ITVSA Business & Legal Affairs department (which services ITVSA's expanding "group" structure with multiple labels) and requires an individual who is highly motivated, has the ability to be flexible with ever-changing priorities, and possesses strong organizational and communication skills. The role presently reports to ITVSA's Director of Business & Legal Affairs, and is based in the North Hollywood area.

KEY RESPONSIBILITIES:
• Track and manage contractual obligations across ITVSA labels, including options, expirations, payments, and guild compliance, ensuring timely follow-up and execution.
• Liaise with Creative, Finance, and Production Departments to ensure contract milestones, invoices, and payments are processed accurately and on schedule.
• Maintain and update BA/Legal project grids, forms, and templates, providing accurate reporting and documentation for executive meetings and business planning.
• Create and maintain project summary grids to capture all deal terms for each project, ensuring these summaries are updated regularly and finalized prior to network pitches.
• Oversee iManage document management system and recordkeeping, ensuring proper filing and retention of agreements, rights information, and related documentation.
• Read and interpret contracts, advise colleagues on contractual responsibilities, and ensure obligations are clearly communicated and understood.
• Support production and business operations by coordinating on Production Manuals, clearance documents, copyright registrations, and other legal requirements.
• Provide guidance and training to BA/Legal support staff and serve as point of contact for policy and procedural matters within the department.
• Contribute to process improvements to increase efficiency and accuracy within the Contract Administration function.

BASIC QUALIFICATIONS:
• Minimum of 1-2 years of experience with respect to the Key Responsibilities listed above, preferably at a studio, network, production company, or entertainment law firm environment.
• This role requires an understanding of and demonstrated familiarity with various legal documents and contracts, including basic terminology of US scripted television industry deal terms.
• BA/BS degree; Paralegal Certificate or JD a plus.

PREFERRED SKILLS AND EXPERIENCE:
• Self-starter with strong organizational skills and the ability to improve administrative procedures.
• Excellent analytic, verbal and written communication skills with keen attention to detail.
• Strong interpersonal skills; team-oriented, yet able to take initiative to work independently while managing multiple assignments in a fast-paced environment.
• Ability to handle confidential information with discretion; to exercise good judgment; to communicate effectively and concisely with internal teams and external partners.
• Proficiency in Google Mail, Google Docs, Word, DocuSign, Adobe, Excel, and PowerPoint.
• Leverage data management tools (beyond Excel) to improve efficiency in reporting and contract tracking.
• Experience with data analysis and reporting tools (e.g., SQL, Tableau, Advanced Excel).

ADDITIONAL INFORMATION:
ITV is a hybrid working environment, requiring attendance in the office three days per week.