Office Production Coordinator

This is a Full Time Job

JOB OVERVIEW:
We are seeking a highly organized Office Production Coordinator to provide logistical support across multiple shows. Working closely with the Production Management team, you will serve as a central hub for various field operations, following projects through the entire show lifecycle from pre-production through post-production. This fast-paced role requires an experienced multitasker capable of balancing the unique demands of several productions simultaneously.

KEY RESPONSIBILITIES:
- Cross-Departmental Coordination: Serve as the primary communication hub between field teams and internal departments (Post, Tech, Legal, Finance) to ensure information flows seamlessly across the company.

- Field Support & Logistics: Partner with the Production Management team to provide support to the field; create and distribute accurate call sheets and manage schedules across various shows.

- Travel & Housing: Execute end-to-end travel logistics for crew and talent, including booking flights, hotels, corporate housing, and vehicle rentals.

- Permitting & Compliance: Research and secure film permits, location agreements, and certificates of insurance (COIs).

- Team Leadership: Directly oversee and delegate tasks to the Office Production Assistant to ensure office and show efficiency.

- Financial Operations: Manage and reconcile production credit cards, process employee reimbursements, and submit vendor invoices for payment.

- Production Tracking: Maintain and update rigorous trackers related to travel, costs, field finances, and sustainability throughout production.

BASIC QUALIFICATIONS:
- Organization: Exceptional organizational skills with a disciplined approach to managing high-volume data and overlapping production timelines.

- Experience: 2+ years of professional experience as a Production Coordinator in an office or studio environment.

- Software Mastery: Expert-level proficiency in Google Workspace (Drive, Sheets, Docs, Meet) and Microsoft Excel for complex data tracking.

- Document Production: High proficiency in drafting essential production documents (Call Sheets, PRs, and Schedules).

- Communication: Superior email etiquette and the ability to maintain a professional, collaborative tone across multiple show teams.

- Pressure Management: A proven ''problem-solver'' who can prioritize urgent tasks across different projects under tight deadlines.