Executive Assistant

This is a Full Time Job

We are seeking a motivated Executive Assistant to provide high-end support to Interloper Films and the founder Ondi Timoner

INTERLOPER FILMS is an international award-winning full-service production company founded by acclaimed filmmaker Ondi Timoner. Best known for her films about ''impossible visionaries'' - people who naturally push boundaries, and films that take on massive subjects impacting society from predictive and unique points of view. She has the rare distinction of winning the Grand Jury Prize at Sundance twice, for DIG! & We Live in Public. Both reside in the permanent collection of MoMA NY. Interloper develops & produces original feature length documentaries and narrative films, non-fiction television series, web series, & award-winning short films.

Interloper Films's catalog of distinguished features includes: LAST FLIGHT HOME, about Ondi's father Eli Timoner's extraordinary life & intentional death, which premiered at Sundance 2022 and was acquired by MTV Documentary Films for a fall theatrical release; the award-winning feature COMING CLEAN (2020) about solutions to the opioid epidemic; BRAND: A Second Coming (Opening Film, SXSW 2015) about the evolution of comedian/author/activist Russell Brand; COOL IT (TIFF Premiere / Roadside Attractions 2010) about solutions to climate change; WE LIVE IN PUBLIC (Sundance Grand Jury Prize, 2009) about the Internet's impact on privacy & intimacy; the award-winning JOIN US (2007) about mind control; DIG! (Sundance Grand Jury Prize, 2004) about the collision of art & commerce through the eyes of rival bands; award-wining film THE NATURE OF THE BEAST (1994) about Bonnie Jean Foreshaw and the massive miscarriage of justice perpetrated on her; a 10-hour nonfiction series JUNGLETOWN about building ''the world's most sustainable town,'' aired on Viceland in 2017 to rave reviews.

The ideal candidate will have a minimum of 1 year experience in the entertainment industry and an interest in unscripted/scripted development, production, and post-production highly preferred.

This role is the central nervous system of the company, and will require wearing many hats throughout the day. We're looking for someone extremely organized and detail-oriented who can thrive in a fast-paced environment. You'll have direct interface with the Director and Producer of the film. This is a no task too big, no task too small environment. The role could expand to include helping with other project and internal office needs. Your tasks will change on a daily basis, and within the day. Sometimes a day will be devoted to zooms, accounting/ budgets, prepping for shoots, personal tasks, scheduling interviews and more.

Immediate tasks will be more project related as we finish up a feature documentary. Managing receipts/Credit card statements, invoices, and supporting in final project deliverables. Timoner also requires some assistance in managing aspects of her day to day life, including coordinating both personal and professional meetings. Candidates should be detail-oriented and driven to work independently. The position offers a unique opportunity to work closely with a critically-acclaimed writer/director/producer/editor in laid-back yet driven environment. Someone who loves multi-tasking and thrives on organizing at a fast pace will excel in this position.

Essential Responsibilities:
Create call sheets, source crew/equipment, and other things necessary to keep shoots on track
Provide support for projects across all disciplines within the company
Assist with making creative documents for internal use, such as development decks
Create expense reports, manage receipts & credit card statements and regularly communicate with accounting team
Manage calendars, schedules and conference calls
Organize meetings and appointments
Coordinate all domestic and international travel
Handle other miscellaneous duties, special events and projects assigned

Skills / Requirements:

A clear sense of time management and ability to complete tasks accurately and efficiently; highly organized
Possess excellent follow through skills
Excellent communication skills - both verbal and written
Knowledge of Quickbooks and bookkeeping experience
Ability to be proactive, resourceful, flexible and exhibit confidence under pressure
Excellent computer and technology skills
Mac & Windows: iCloud, iPhone, AppleTV, Macbook Pro, Ipad, Microsoft Word, Excel
Savviness in all forms of social media a plus
Proficiency with Photoshop, Premiere, Avid and DSLR cameras
Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
Previous experience as an executive secretary, administrative assistant, or in other related fields
Maintain standards of strict confidentiality with respect to all matters both professional and personal

Qualifications:

Bachelor's degree in Film/Media, Communications, Business or related field.
Previous entertainment industry experience as an assistant preferred.