Site Experience Project Manager

This is a Full Time Job

Insomniac - Project Manager, Site Experience

THE ROLE

The Project Manager, Site Experience is responsible for the global project management of the Experience Department, and Experience Warehouse operations. This person is responsible for ensuring the success of event productions by managing the technical, personnel and financial aspects of the Experience department while supporting and coordinating with the Experience and Warehouse Management Team. This is not a remote position.

RESPONSIBILITIES

LOGISTICS
• Manage, facilitate and or attend production meetings to gather requirements, provide operational input and distribute information to relevant teams
• Primary point of contact for operational and experience stakeholders throughout specific sourcing and procurement processes
• Maintain accurate vendor records and facilitate all visa paperwork for partners, clients and vendors
• Liaise Cross-functionally between experience, operations, production and fabrication to ensure day-to-day flow of project timelines and budgets are being followed
• Document, create and distribute, live, digital and event SOPs
• Provide project development and expectations updates to experience and warehouse leads and personnel
• Partner with experience team to advance equipment, site needs and travel details for shows
• Facilitate safe, consistent operation and maintenance of all office and mobile equipment
• Maintain a detailed and thorough digital record keeping, filing system and database management
• Ensure that working conditions are safe and that employees are following company safety procedures
• Safely operate various types of utility vehicles by following and enforcing all company and department SOPs
• Conduct daily rounds on all areas that fall under responsibility
• Recruit, hire, train and onboard members on the team directly and partnering teams
• Other special projects and tasks as assigned as needed
• Some travel may be required (economy)

REPORTING
• Partner with finance to evaluate event requirements for budgeting and tracking production finance expenses
• Partner with warehouse team to create and maintain inventory and maintenance log

PEOPLE MANAGEMENT
• Create show schedule to present weekly at staff meeting: ensuring information is distributed to head of department in a timely manner
• Partner with Experience and Warehouse Management to schedule appropriate number of staff while maintaining labor costs within the assigned budgetary guidelines
• Facilitate proper company and interdepartmental communication
• Oversee and manage seasonal employees and vendors directly and indirectly on a project basis
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

QUALIFICATIONS
• Bachelor's degree or trade school accreditation in related field experience
• 3+ years festival and concert tour experience
• Proven ability to remain calm and professional in all situations
• Thorough understanding various aspects of festival production
• Valid and current driver license, U.S. Passport, and credit card for hotel incidentals
• Working knowledge of web and mobile technologies, rich media, social and technical platforms
• Proficient in MAC/PC
• Well versed in Microsoft Office Suite and Google Docs
• Ability to handle multiple projects simultaneously
• Ability to make clear and concise decisions; sometimes with limited information
• Must possess superior interpersonal communication and organizational skills
• Position requires constant walking, climbing stairs and lifting up to 75lbs
• Excellent communication and presentation skills with technical, non-technical and executive audiences
• Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions

WORK ENVIRONMENT
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations
• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.