Site Experience Production Coordinator

This is a Part Time Job

Insomniac - Seasonal Site Experience Production Coordinator 2025

THE ROLE

The Site Experience Production Coordinator is responsible for ensuring the success of event productions by coordinating the technical, personnel and organizational aspects of the Site Experience department while supporting and coordinating with the Project Managers and Director of Site Experience.

RESPONSIBILITIES
• Assist Site Experience and Visual Communications department personnel with job functions as needed
• Maintain proper documentation of any drives, templates, SOPs, etc
• Create and maintain inventory and maintenance log
• Distribute information to various stakeholders in a timely manner
• Partner with the project manager to onboard appropriate number of staff while maintaining databases of information
• Maintain regular communication with the Management team
• Manage travel accommodations through proper systems
• Accurately and timely input all seasonal employee's hours and respond to any payroll inquiries to ensure employee satisfaction
• Support in tracking expenses for show specific supplies according to company policy and Project Manager guidance
• Annotate maps, drawings, documents per established guidelines
• Advance equipment, site needs and travel details for shows
• Facilitate safe, consistent operation and maintenance of all office and mobile equipment
• Attend production and operations meetings as outlined by the head of department
• Assist with vendor set up and maintain accurate records
• Ensure that working conditions are safe and that employees are following company safety procedures
• Follow all safety, corporate and department policies
• Maintaining a professional and supportive work environment while following up on work assignments given
• Conduct daily rounds on all areas that fall under responsibility
• Research and secure sources for new projects

QUALIFICATIONS
• Bachelor's degree or trade school accreditation in related field preferred
• 2+ years festival and concert tour experience
• Proven ability to remain calm and professional in all situations
• Thorough understanding various aspects of festival production
• Valid and current driver license, U.S. Passport, and credit card for hotel incidentals
• Proficient in MAC/PC
• OSHA 10 Certification required
• Well versed in Microsoft Office Suite and Google Docs
• Ability to handle multiple projects simultaneously
• Ability to make clear and concise decisions; sometimes with limited information
• Must possess superior interpersonal communication and organizational skills
• Position requires constant walking, climbing stairs and lifting up to 75lbs
• Excellent communication and presentation skills with technical, non-technical and executive audiences
• Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to work during evening, weekend hours and travel to work events, as required, to meet deadlines
• Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $16.50-$25.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions.