Seasonal Visual Communications Coordinator

This is a Part Time Job

Insomniac - Seasonal Visual Communications Coordinator 2024

THE ROLE

The Visual Communications Production Coordinator is responsible for ensuring the success of event productions by coordinating the technical, personnel and financial aspects of the Visual Communication department while supporting and coordinating with the Director of Site Environmental and the Production Coordinator.

RESPONSIBILITIES

• Train and assist Visual Communication Team personnel with job functions as needed

• Responsible for adhering to the budget and tracking financial aspects of department

• Create and maintain inventory and maintenance log

• Create daily and weekly show schedule to present weekly at staff meeting: ensuring information is distributed to head of department in a timely manner

• Partner with the project manager scheduling appropriate number of staff while maintaining labor costs within the assigned budgetary guidelines

• Maintain regular communication with Director of Experience and Experience Project Manager

• Facilitate proper company and interdepartmental communication

• Advance equipment, site needs and travel details for shows

• Facilitate safe, consistent operation and maintenance of all office and mobile equipment

• Attend production and operations meetings as outlined by the head of department

• Maintain a detailed and thorough filing system and database management

• Maintain accurate vendor records

• Ensure that working conditions are safe and that employees are following company safety procedures

• Safely operate various types of utility vehicles

• Follow all safety, corporate and department policies

• Manage all seasonal employees fairly, maintaining a professional and supportive work environment while following up on work assignments given to crew

• Conduct daily rounds on all areas that fall under responsibility

• Research and secure sources for new projects

QUALIFICATIONS

• Bachelors degree or trade school accreditation in related field

• 2+ years festival and concert tour experience

• Proven ability to remain calm and professional in all situations

• Thorough understanding various aspects of festival production

• Valid and current driver license, U.S. Passport, and credit card for hotel incidentals

• Working knowledge of web and mobile technologies, rich media, social and technical platforms

• Proficient in Mac/PC

• Well versed in Microsoft Office Suite and Google Docs

• Ability to handle multiple projects simultaneously

• Ability to make clear and concise decisions; sometimes with limited information

• Must possess superior interpersonal communication and organizational skills

• Position requires constant walking, climbing stairs and lifting up to 75lbs

• Excellent communication and presentation skills with technical, non-technical and executive audiences

• Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• May work in drastic temperature climates

• Must be willing to work during evening, weekend hours and travel to work events, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs,