Publishing Coordinator

This is a Full Time Job

Insomniac Music Group - Publishing Coordinator

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Publishing Coordinator to join the Insomniac Music Group team in Los Angeles. This position will assist on day-to-day operations, keep client work and metadata organized, and work within a friendly and inspired setting. This position reports to the Publishing Manager, Insomniac Music Group. This is not a remote position.

RESPONSIBILITIES
• Handle song registrations, metadata entry, and catalog maintenance
• Coordinate license requests and royalty tracking for all clients
• Support publishing A&R: session scheduling, maintaining pitch logs, cataloging demos
• Liaise with label team goals to align on artist priorities and pitching opportunities for internal releases
• Support sync and licensing efforts: development, pitching, and tracking
• Oversee studio calendar for all label and publishing priorities
• Communicate across departments to highlight key updates, placements, and opportunities
• Coordinate with pub & sync team on various initiatives
• Other responsibilities and projects as provided by the Operations Manager and Director.

QUALIFICATIONS
• 2+ years of experience in music publishing, label operations, or a related entertainment industry role
• Passion for Electronic and Dance music; familiarity with key artists, subgenres, and trends
• Exceptionally detail-oriented, with a strong ability to manage assets and timelines across multiple creative projects
• Experience managing metadata, registrations, and catalog systems with consistency and accuracy
• Strong verbal and written communication skills across digital platforms and in-person settings
• Understanding of music licensing, royalties, copyright, and publishing workflows
• Familiarity with industry tools like DISCO, Music Reports, and PRO portals (ASCAP, BMI, SESAC)
• Comfortable using project management platforms (e.g. Notion, Airtable, Basecamp, Trello, Slack, Asana
• Proficiency in Google Workspace and Microsoft Office Suite
• Tech-savvy with working knowledge of CMS systems, content platforms, and digital distribution
• Self-starter with a collaborative mindset and a solutions-first approach
• Ability to maintain clear documentation and reporting for internal stakeholders and partners
• Experience supporting or coordinating creative sessions (e.g., writing camps, studio bookings)
• Bonus: Interest in or experience with sync pitching, music supervision, or A&R strategy

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Hourly Range: $20.00 - $25.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions.