Project Manager, VIP Experiences

This is a Full Time Job

Insomniac - Project Manager, Elevated Experience

THE ROLE

Insomniac is seeking a Project Manager, Elevated Experiences to support the planning, organization, and execution of VIP across multiple festivals and events. This role reports directly to the Director of Elevated Experiences.

RESPONSIBILITIES
• Manage all furniture rentals for Elevated Experiences, including sourcing, ordering, delivery timelines, on-site placement, and returns.
• Oversee the accurate completion of Warehouse Pull Sheets to ensure inventory is prepped, pulled, and accounted for ahead of show.
• Own the All-Info document, ensuring all details are current, organized, and shared cross-departmentally.
• Oversee and maintain the department's Purchase Tracker, ensuring spend is logged, accurate, and aligned with budget expectations
• Assist with site advancing, including mapping needs, vendor coordination, signage plans, and on-site build requirements.
• Support credential advancing, including ticketing needs, access levels, and department credential summaries.
• Collaborate closely with VIP FOH/BOH managers, creative, logistics, and production teams to ensure all elements are aligned and delivered on schedule.
• Provide on-site managerial support during load-in, show days, and load-out, ensuring operational flow and guest experience standards are upheld.
• Help improve processes, workflows, and documentation to strengthen team organization and show-to-show consistency.

QUALIFICATIONS
• Proven experience in project management for live events, hospitality, or experiential activations.
• Strong organizational, time-management, and multitasking skills with the ability to manage multiple shows at once.
• Excellent communicator with strong interpersonal skills and the ability to work cross-functionally.
• Detail-oriented, proactive, and able to troubleshoot in high-pressure, fast-changing environments.
• Proficiency in Google Suite and Microsoft Office, especially Sheets/Excel.
• Willingness to travel and work evenings, weekends, and holidays as required for event schedules.
• Highly adaptable to change and adjustments of schedule.

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines
• On-site work may include long periods of standing, walking, or assisting with light physical tasks during load-in, show days, and load-out.
• Must be comfortable navigating a dynamic production environment with tight deadlines, evolving priorities, and cross-functional coordination.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.