Media Operations Administrator

This is a Full Time Job

Insomniac - Media Admin, New Media

THE ROLE

The Media Admin is responsible for assisting in the operations of the media department. Working closely with the Sr Director of Media Operations, this position will be tasked with setting and managing meetings for all production related festival needs, tracking communications, leading Asana management, and advancing travel.

This is not a remote position and is an office-centric role based out of Calabasas, CA. This position reports to the Senior Director of Media Operations.

RESPONSIBILITIES
• At the direction of the Director of Media and Sr. Director of Media Ops, the Admin will be responsible for arranging media production related meetings, ensuring the right parties are present and agenda are set
• Work in Asana, tracking all related tasks and due dates, making sure they are communicated appropriately.
• Handle all travel advancing
• Maintain purchase logs for all company card purchases, as well as reconciling online
• As needed, create and submit expense reports for Sr Dir of Media, Dir of Media and Dir of Post
• Maintain internal reporting documents - crew logs, task completions
• Working with Design and Video teams, lead outside vendor on boarding, PO creation and invoice intake
• Assist on Special Projects as needed

QUALIFICATIONS
• Bachelor's degree in a relevant field equivalent experience preferred
• 3-5 years of experience in media production preferred but not required
• Ability to evaluate project briefs creatively and financially as well as communicate effectively these evaluations to the client.
• Familiar with project management tools such as Asana, preferred
• Basic knowledge of creative processes and exposure to creative workflows
• Understanding of digital content formats, assets and the role of video editors, sound designers and motion graphic artists
• Experience in quality control and familiarity with proofreading, editing and reviewing deliverables to ensure accuracy and adherence to project specifications
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Excellent time management skills to support the timely completion of projects
• Attention to detail and ensure all project components meet high standards of quality before release
• Strong written and verbal communication skills with teams, stakeholders and external partners
• Ability to clearly convey project requirements, timelines and expectations
• Ability to address minor project issues (ie. Scheduling or resource gaps) and make adjustments to keep projects on track
• Ability to partner well within a team and support colleagues in meeting their goals
• Flexible and adaptable to different team dynamics and tasks
• Handle sensitive information related to internal projects, assets and brand content
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment
• Proactive and solution-oriented mindset with a 'nothing is impossible' attitude
• Ability to escalate issues effectively and resolve them in a timely manner
• Passion for electronic dance music is highly preferred

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to frequently work, and travel to work events, during evening and weekend hours, as required, to meet deadlines
• Utilize a personal vehicle for business-related travel when required
• Attend and support company events, including domestic and international travel, as needed

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.