Facilities Manager

This is a Full Time Job

Insomniac - Facilities Manager

THE ROLE

The Facilities Manager is responsible for the day-to-day operations, people leadership, and administrative and financial management of facilities at HQ, with defined oversight responsibilities for additional Southern California locations. This role serves as the operational backbone of the Facilities function, ensuring facilities are safe, functional, well-maintained, and financially controlled while enabling Facilities leadership to operate at a more strategic level.

This role reports to the Director, Facilities and partners closely with Human Resources, Finance, Security, Enterprise IT, and internal stakeholders. This is not a remote position.

RESPONSIBILITIES

Facilities Operations & Readiness
• Own daily facilities operations at HQ, ensuring workspaces, conference rooms, common areas, and building systems are clean, functional, and safe
• Provide facilities oversight and support for additional Southern California locations, including management of on-site Facilities Coordinators, while maintaining primary ownership of HQ operations
• Conduct regular site walks to proactively identify maintenance needs, safety risks, and improvement opportunities
• Independently troubleshoot and resolve minor facilities issues, escalating to vendors or leadership when appropriate
• Coordinate preventative and reactive maintenance across building systems, including HVAC, electrical, plumbing, janitorial, security, landscaping, and roofing
• Support facilities readiness for meetings, activations, and HQ-based events through space setup and logistical coordination

People Leadership & Team Management
• Serve as the direct people manager for all Facilities staff, including Facilities Coordinators across HQ and Southern California locations
• Provide day-to-day leadership, direction, scheduling oversight, and workload prioritization
• Set clear expectations and ensure accountability for performance, attendance, and quality of work
• Deliver ongoing coaching and feedback, addressing performance issues promptly and effectively
• Operate as a trusted people leader capable of managing team dynamics and operational challenges independently

Budget, Administration & Financial Management
• Own facilities billing, invoicing, expense reconciliation, and budget tracking and adherence
• Review vendor invoices for accuracy, question discrepancies, and push back on inappropriate or inconsistent charges
• Maintain accurate, real-time tracking of facilities operating expenses (OPEX) using Excel and other tools
• Provide regular budget updates, variance analysis, and reporting to Facilities leadership to support forecasting and Finance discussions
• Support planning and execution of capital projects (CAPEX) in partnership with Facilities leadership and Finance
• Exercise sound judgment in balancing cost, safety, and operational impact when making facilities-related decisions

Vendors, Compliance & Planning
• Source, onboard, and manage facilities vendors; monitor service quality, responsiveness, and contract adherence
• Maintain building permits and ensure compliance with local building codes, safety regulations, and inspection requirements
• Forecast maintenance and repair needs based on seasonal and operational trends
• Plan and schedule maintenance activities to minimize disruption to business operations
• Maintain organized documentation related to vendors, permits, inspections, and facilities processes
• Stay current on facilities best practices, operational standards, and safety requirements

Cross-Functional Collaboration
• Partner with Security to support safe and compliant facilities operations
• Coordinate with Enterprise IT on facilities-related needs such as access, space readiness, and equipment logistics
• Partner with HR on facilities-related aspects of the employee experience, including seating arrangements, workspace planning, and office readiness to support employee needs.
• Collaborate with internal stakeholders to support a positive and efficient workplace environment

QUALIFICATIONS
• Bachelor's degree in Facilities Management, Engineering, Business, or a related field or equivalent practical experience
• 4+ years of experience in facilities management, workplace operations, or a related field
• 2+ years of people management experience, including leading and developing teams and managing day-to-day operations
• Proven ability to lead with professionalism and composure under pressure
• Strong communication skills across all levels of the organization
• Strong working knowledge of building systems, vendor management, and facilities operations
• Advanced proficiency in Microsoft Office, particularly Excel
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Proven ability to operate independently, exercise sound judgment, and make practical, timely decisions

WORK ENVIRONMENT
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Must be able to work in open concept office space
• Must be able to list up to 50 pounds
• Ability to stand and walk for extended periods
• Comfortable accessing rooftops, mechanical rooms, etc.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.