Contract Project Manager

This is a Part Time Job

Member Summary

Job Summary
Seasonal Project Manager (Vibee), based in Las Vegas, NV. Join Vibee, a global travel experience company specializing in curated live music experiences. This 6-month contract role supports the execution of destination events and festival integrations through detailed project management, reporting, and communication. (Full job description below)

Years of Experience Required
3–5 years in live event production or project coordination (36–60 Months)

Salary
\$25–\$35 per hour

Required Experience
• 3–5 years of experience in live event production or project coordination
• Experience with large-scale events is a plus
• Familiarity with project management tools like Google Suite, Airtable, and Asana

Preferred Experience
Not specified.

Workplace Requirements
Onsite (Las Vegas) with travel to event sites as required; evenings and weekends may be needed

Education Requirements
Not specified.

Hard Skills
• Project management
• Budget tracking
• On-site coordination
• Timekeeping and payroll support
• Use of project management tools (Google Suite, Airtable, Asana)

Soft Skills
• Organizational skills
• Attention to detail
• Team collaboration
• Adaptability
• Clear communication

Bonus Skills
Not specified.

Full Job Description

Vibee is seeking a highly motivated and proactive Contract Project Manager to join the team. This position is responsible for the planning and execution of Vibee curated experience events and festival integrations. Destination Experiences may occur globally, in standard event venues to non-traditional spaces where all infrastructure is built. This position reports to the President and Senior Vice President, Business Operations. This is for up to a 6-month time period.

RESPONSIBILITIES

Project Management
• Support the daily flow of projects, helping to track timelines, project progress, and providing updates as needed to key stakeholders
• Assist in the creation and management of labor schedules and budgets with guidance from the Senior Producer and production team
• Coordinate on-site schedules and help distribute task lists to ensure the smooth execution of builds and strikes
• Provide occasional assistance to the site operations team for tasks such as equipment auditing and tracking
• Assist with other special projects assigned by the executive lead or production manager

Reporting
• Support the preparation of cash spending reports, P-Card tracking, and per diem coordination in collaboration with the finance team
• Assist in gathering quotes, tracking expenses, and supporting invoice reconciliation after events, under the supervision of the Senior Producer

Administration
• Assist in managing the seasonal staff roster and support the onboarding process
• Assist with timekeeping and payroll functions for seasonal staff
• Help prepare necessary documents such as day sheets and dispatch guides
• Manage project management programs and ensure deadlines are met

Communication
• Act as a key point of contact for internal communication
• Collaborate with FOH and BOH teams to streamline workflows
• Provide clear and timely communication with stakeholders as directed

QUALIFICATIONS
• 3–5 years of experience in live event production or project coordination (experience with large-scale events is a plus)
• Ability to manage project timelines and communicate effectively with teams
• Familiarity with project management tools such as Google Suite, Airtable, and Asana
• A collaborative team player able to adapt to fast-paced environments
• Strong organizational skills and attention to detail
• Ability to handle occasional physical tasks and on-site event support

WORK ENVIRONMENT
• Flexibility to work evening and weekend hours as needed
• Ability to work in busy environments and tolerate noise
• Willingness to travel to event sites
• Some physical activity required (e.g., lifting up to 20 pounds)
• Must maintain strict confidentiality regarding sensitive company information
• Must exercise discretion in dealing with staff, vendors, and associates
• U.S. work authorization required

Benefits
Not specified.

Skills:
\[Project Management] \[Live Event Production] \[On-site Coordination] \[Budget Tracking] \[Google Suite] \[Airtable] \[Asana] \[Team Communication] \[Timekeeping] \[Invoice Reconciliation]