Apparel Project Manager

This is a Full Time Job

Insomniac - Project Manager, Apparel

THE ROLE

Insomniac is looking for a Project Manager to serve as the administrative anchor and operational backbone of Insomniac's Event Apparel department. This role is responsible for ensuring projects move forward seamlessly, deadlines are met, and cross-functional communication stays clear and consistent. Acting as the central point of coordination, the Project Manager will manage timelines, track deliverables, and support leadership in aligning teams around priorities. This position is highly detail-oriented, thrives in organization, and ensures that nothing falls through the cracks, helping the team stay focused, efficient, and on track. This position will report to the Head of Event Apparel & Merchandising. This is not a remote position.

RESPONSIBILITIES
• Develop project timelines and manage flow of projects across multiple teams.
• Liaison between Design, Production, Product Development, Operations, Marketing and Events team to ensure seamless communication and project alignment.
• Organize and lead project status meetings; track action items and follow up diligently with responsible parties.
• Maintain project management tools and documentation to provide transparency and accountability.
• Support leadership with administrative and operational needs, including reporting, recaps, and scheduling.
• Identify potential roadblocks early and escalate to leadership with solutions.
• Ensure processes are being followed and recommend improvements to streamline workflows.
• Serve as the day-to-day point of contact for cross-functional teams regarding project updates and tracking against deadlines.
• Manage systems to ensure all deliverables and assets are tracked and shared on time.
• Product development and/or supply chain knowledge preferred.
• Uphold the department's organizational standards, keeping information accurate, accessible, and up-to-date.
• Train and provide support in onboarding clients, vendors and partners when needed.
• Proven capability of process analysis and insights to solve business problems.
• All other projects and initiatives as identified.

QUALIFICATIONS
• 2–4 years of project management or operations experience (retail, fashion, or entertainment industry preferred)
• Strong organizational skills with proven ability to manage multiple projects simultaneously
• Exceptional written and verbal communication skills
• Experience with project management tools (Asana, Airtable, or similar)
• Detail-oriented and proactive,with follow-up
• Collaborative team player with a solutions-first mindset
• Comfortable in a fast-paced environment with shifting priorities
• Passion for music, events, and the Insomniac community is strongly preferred

WORK ENVIRONMENT
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines.
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location.
• Must be able to work in open concept office space.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.