Manager, Awards & Publicity

This is a Full Time Job

Position Overview

The Manager, Publicity & Awards at Insight PR will support the overall team across film and television launch campaigns, awards campaigns, publicity initiatives, and industry events. This role requires a deep understanding of entertainment publicity, awards strategy, events, and campaign execution, with interest or experience in marketing and advertising as well.

The ideal candidate is passionate about film and television, highly organized, proactive, detail-oriented, strategic, and thrives in a dynamic, boutique environment. Strong written and verbal communication skills are essential, along with the ability to manage multiple workstreams, maintain high-level industry relationships, and contribute meaningfully to campaign strategy and execution.

Core Responsibilities

Publicity & Media Relations

• Pitch and secure earned media opportunities across national, entertainment, trade, and mainstream outlets including print, digital, television, radio, and podcasts.
• Support and oversee comprehensive launch and awards campaigns including pitching, press management, and event coordination.
• Draft compelling moderator briefing documents for press and talent moderators, including campaign-aligned talking points and tailored questions.
• Maintain and regularly update critics lists, press lists, editorial calendars, and industry tracking documents.
• Support outreach efforts to key constituencies including critics and voting bodies
• Compile and format daily press breaks, status reports, critics grids, reaction memos, and campaign recaps.
• Secure approvals for and organize key quotes, review fragments, and media compilations for marketing materials.
• Maintain awareness of the competitive awards landscape by engaging with industry pundits, media, and campaign tracking resources.
• Manage day-to-day client communication and support client needs only as directed.

Marketing & Advertising
• Develop fluency in paid and sponsored opportunities offered by guilds, entertainment organizations, trades and industry vendors.
• Partner with leadership to recommend paid opportunities aligned with campaign strategy and overall goals.

Events & Guild Relations
• Liaise with screening rooms, venues, and event partners to ensure seamless execution of campaign screenings, premieres, junkets, Q&As, and tastemaker events.
• Coordinate venue holds, releases, and communication with client finance and operations contacts.
• Organize logistics and talent handling for press days, junkets, premieres, awards screenings, and industry events.
• Create and maintain essential campaign documents and dashboards, including: Key Dates Calendars, Event Dashboards,Voter Engagement Grids, RSVP and Attendance Trackers, Talent Schedules
• Manage RSVP lists daily, ensuring accurate records, duplicate removal, and achievement of attendance targets.
• Develop authentic and professional relationships with Academy members, guild members, journalists, and key industry tastemakers.
• Draft and distribute voter-facing communications, invitations, reminders, and follow-up outreach campaigns in partnership with leadership.
• Support the development and execution of onsite plans for moderators, talent, and VIP guests.
• Thoroughly review screening reports and event recaps and distribute client-facing materials in a timely manner.
• Oversee front-of-house operations, hospitality, and overall guest experience at screenings and campaign events.
• Manage event staffing operations for assigned titles, including recruiting, scheduling, and onsite supervision when applicable.
• Maintain up-to-date voter databases and support ongoing outreach efforts.

Team Management & Operations
• Enlist other team members for and provide guidance on maintaining campaign documents, trackers, schedules, and reporting materials - while never being above handling tasks yourself; this is an all-hands-on-deck environment.
• Take lead on regularly maintaining company-wide organizational resources including press lists and editorial calendars.
• Ensure exceptional organization, communication, and follow-through across all assigned workstreams.

Competitive Intelligence
• Partner with leadership to maintain accurate predictions and campaign tracking data following established protocols.
• Collaborate with team members to produce weekly competitive landscape reports and awards analysis.
Ensure all relevant predictions and tracking data are updated on schedule to support internal strategy reporting.

Strategic Planning
• Develop clear annual, seasonal, and monthly goals and corresponding action plans aligned with personal and company-wide objectives.
• Successfully manage assigned workstreams and day-to-day responsibilities while contributing to broader company initiatives.
• Support leadership in identifying opportunities to optimize campaign strategy, operational efficiency, and client impact.