Office Administrator
Innovative PR
Los Angeles, CAThis was removed by the employer on 2/15/2019 8:47:00 AM PST
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Full Time Job
INNOVATIVE PR is looking for an enthusiastic Office Administrator to ensure smooth operations at our growing Los Angeles office. This individual will also assist one of our Executives, providing personal support on a range of tasks. The ideal candidate is a highly motivated, dedicated, and organized self-starter who wants to make a positive impact on a growing team.
Responsibilities
• Welcome all calls and guests to the INNOVATIVE PR office with a friendly and enthusiastic energy
• Oversee all incoming and outgoing mail, couriers, and deliveries
• Ensure the smooth running of conference rooms, including internal meetings
• Serve as the first point of contact for all day to day operations of the office such as maintaining the organization of the office supplies and common areas, ordering day-to-day resources, space planning and organizing - no task is too big or small
• Build and maintain positive relationships with 3rd party vendors servicing the office
• Build strong cross-functional relationships with all teams in the office
• Partner closely with the HR team on office management and culture initiatives
• Participate in assigned projects as needed (i.e. office relocation, staff engagement activities)
• Provide administrative support to the VP of Brand Partnerships, including managing calendar and scheduling meetings
• Maintain routine sales and office reports (expenses, billing, vendor relations, supplies)
• Assist the HR team with employee onboarding
• Provide ad-hoc support to the sales team as needed
Office Administrator Skills and Qualifications:
Prior Office Management Experience, 1-2 years; Strong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency with Microsoft Office Programs; Strong Prioritization and Organization Skills; Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to Multitask