Talent Production Coordinator

This is a Full Time Job


The youngest of all of the ILM studios, the Mumbai studio leverages the expertise and technological know-how developed over 40 years at Industrial Light & Magic combined with the top artists and technicians in the region. Knowledge and culture flow freely between the company's six studios and the global team shares tools and workflow allowing for seamless collaboration on all shared projects.

As we grow ILM Mumbai, we are seeking a Talent Coordinator to join as one of the first members of the team and be a part of building the studio .

Job Summary:

The Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You'll Do
• Assists the Talent Management team in day-to-day activities including:
• Updating assignments and schedules in database
• Calendar scheduling for Talent Management, including various department meetings and demos
• Travel scheduling and coordination
• Expense reporting
• Various administrative tasks as needed
• Email weekly crew reports for each show, and schedule weekly crewing meetings
• Recording and distributing meeting minutes
• Act as back-up point person for Talent Managers, related to crewing and artist schedules
• Coordinate setting up all End of Show reviews and tracking progress to completion
• Update and maintain confidential files and database, including show credit lists and demo reel requests
• Point of contact for conference room bookings, including set up for cross-site meetings
• Organize and maintain location equipment including cataloging, shipping and repairs
• Coordinate Talent Management workplace service and IT needs
• Coordinate on-site Talent Management and Training visitors
• Occasionally act as back-up for Executive Assistants
• Assist with various event planning and coordination across ILM departments
• Special projects as needed on an on-going basis as assigned

What We're Looking For
• Bachelor's degree in film production or equivalent preferred
• Minimum one year of related experience
• Computer skills: Microsoft Word, Excel, Google Suite
• Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
• Ability to work well in a team environment
• Strong verbal and written communication skills

JoinILM
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