Talent Coordinator

This is a Full Time Job


Position Summary

The Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You'll Do
• Assists the Talent Management team in day-to-day activities including:
• Updating assignments and schedules in database
• Calendar scheduling for Talent Management, including various department meetings and demos
• Travel scheduling and coordination
• Expense reporting
• Various administrative tasks as needed
• Email weekly crew reports for each show, and schedule weekly crewing meetings
• Record and distribute meeting minutes
• Act as back-up point person for Talent Managers, related to crewing and artist schedules
• Coordinate setup of performance reviews and tracking progress to completion
• Update and maintain confidential files and database, including show credit lists and demo reel requests
• Point of contact for conference room bookings, including set up for cross-site meetings
• Coordinate Talent Management workplace service and IT needs
• Coordinate on-site Talent Management visitors
• Occasionally act as back-up for Executive Assistants
• Assist with various event planning and coordination across ILM departments
• Special projects as needed on an on-going basis as assigned

What We're Looking For
• Bachelor's degree in film production or equivalent work experience preferred
• Minimum one year of related experience
• Experience in VFX Studio environment is an asset
• Computer skills: Microsoft Word, Excel, Google Suite
• Ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
• Ability to work well in a team environment
• Strong verbal and written communication skills

JoinILM
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