Talent Coordinator

Full Time Job
Job Summary:

Position Summary

The Talent Coordinator provides administrative support to the Talent Management team, including data entry, scheduling, and special projects. Role offers opportunities to learn production business practices in a complex, multi-project film post-production environment.

What You'll Do
• Assists the Talent Management team in day-to-day activities including:
• Updating assignments and schedules in database
• Calendar scheduling for Talent Management, including various department meetings and demos
• Travel scheduling and coordination
• Expense reporting
• Various administrative tasks as needed
• Email weekly crew reports for each show, and schedule weekly crewing meetings
• Record and distribute meeting minutes
• Act as back-up point person for Talent Managers, related to crewing and artist schedules
• Coordinate setup of performance reviews and tracking progress to completion
• Update and maintain confidential files and database, including show credit lists and demo reel requests
• Point of contact for conference room bookings, including set up for cross-site meetings
• Coordinate Talent Management workplace service and IT needs
• Coordinate on-site Talent Management visitors
• Occasionally act as back-up for Executive Assistants
• Assist with various event planning and coordination across ILM departments
• Special projects as needed on an on-going basis as assigned

What We're Looking For
• Bachelor's degree in film production or equivalent work experience preferred
• Minimum one year of related experience
• Experience in VFX Studio environment is an asset
• Computer skills: Microsoft Word, Excel, Google Suite
• Ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
• Ability to work well in a team environment
• Strong verbal and written communication skills

JoinILM
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