Ilmxlab Executive Assistant
Industrial Light & Magic
San Francisco, CAThis was removed by the employer on 11/12/2019 1:50:00 PM PST
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Full Time Job
Job Summary:
Description
Position at ILMxLAB
From a galaxy far, far away to other globally-beloved universes, ILMxLAB’s body of work spans multiple award-winning experiences in virtual reality, mixed reality, and more. The team is looking for candidates who are interested in creating the next generation of storytelling for the premium immersive entertainment space powered by real-time graphics.
The ILMxLAB team is on a mission to bring the future of entertainment into the here and now. This spectacular fusion of high end graphics and immersive storytelling means creating unparalleled real-time worlds that exponentially raise the bar for consumer experiences. Making a movie or a game is challenging in its own right, but we hope to continue to push beyond any of those confines. That’s literally why we come to work: It is our great fortune to be standing at this crossroads - unconstrained by a specific title or universe - in a collaborative, highly creative, and highly technical work environment.. We are looking for talented and driven creative technologists, artists and designers to join us. Have a look at the description below. If it sounds like you, send us your stuff!
The role of the Executive Assistant will provide exceptional administrative assistance to the senior managers of the ILMxLAB team, including the Executive in Charge. You’ll be very organized, tech-savvy and to able multi-task in a fast-paced and continuously evolving environment.
Primary Responsibilities:
Proactive, Organized and Strong Attention to Detail are Key Words for the Executive Assistant. On any given day, you might:
• Manage calendars and travel, set and coordinate meetings, set cross-departmental planning sessions, prepare for presentations and other key events
• Screen, roll, and prioritize incoming phone calls, mail and/or meeting requests and correspondences for the Executive in Charge
• Field Executive Speaking requests and coordinate special events as needed
• Interface with third parties to coordinate meetings for the ILMxLAB team in a timely and efficient manner, maintaining a high level of professionalism
• Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly
• Assist with all general administrative functions such as mailings, filing, and organization (both digital & physical).
• Track and maintain department out-of-office calendar for purpose of keeping overall department aware when travel occurs
• Provide general upkeep of ILMxLAB’s general spaces, ensuring they stay clean and orderly with the proper supplies, adapters, chairs etc.
• Work closely with the other EA’s and department coordinators to schedule interdepartmental meetings as well as key office related upkeep:
• Order office supplies and keep department supply area well stocked
• Assist in planning and coordinating department off-sites, special events, etc.
• Ensure all department IT needs are met and/or supported
• Maintain and organize files and records (i.e., NDA’s & invoices)
• Prepare for meetings, including agenda prep and distribution; facilitate copies of presentations, refreshments, and clean up. Test and set up all IT needs for the room
• Work with other EA’s to coordinate VIP/Executive visits
• Assist with any special projects as needed
Education
/ Experience:
• Bachelor's degree or equivalent experience required
• 2 years’ experience as an Executive Assistant or similar administrative assistant type role. Experience in the entertainment, technology and videogame industries a plus.
Required Skills:
• Demonstrate professionalism and ability to maintain the highest level of confidentiality; this is absolutely critical in this role.
• Ability to shift priorities quickly in response to changing circumstances, remaining flexible, calm, and focused while multi-tasking at a very fast pace
• Excellent communication skills, both written and verbal, with the ability to effectively and efficiently communicate with all levels of executive, management, staff, and talent
• Strong note taking skills are a necessity
• Excellent organizational and follow through skills a must
• Ability to work independently and take ownership of special projects
• Demonstrated ability to partner with others and build relationships; team player
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About ILMxLAB:
The pioneering spirit that inspired storytellers and technical artists to improvise, innovate and imagine a galaxy far, far away is built into the DNA of ILMxLAB – the new laboratory for immersive entertainment. The combined talents of Lucasfilm, Industrial Light & Magic and Skywalker Sound are reinventing the way stories are told and experienced, connecting artists with their audiences like never before.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call ILMxLAB.
Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
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