Events Coordinator

This is a Freelance Job

Responsibilities:

* Assist Events Producer in planning various events for IFFLA (HBO Luncheon, Filmmaker Brunch, ON/CN Gala etc.)
* Coordinate Festival Lounge load-in
* Train and assign volunteers working in the lounge
* Work with Regal staff on bar set-up, accounting for complimentary drink tickets and daily totals
* Communicate via walkie with Theater Manager to ensure all guests in lounge are aware of start time
* Assist Events Producer with official receptions and events in the Festival Lounge
* Work within budget given by Managing Director and track all expenses
* Identify and negotiate in kind donations for venue decor and furniture
* Assist setup of Awards Ceremony
* Attend weekly IFFLA staff meetings, conference calls and other department meetings needed
* Assist Events Producer to prepare department wrap report and include all timelines, templates and documents