Senior Executive Assistant to President of Imagine

This is a Full Time Job

Title: Senior Executive Assistant to the President
Location: Beverly Hills, CA (Hybrid)
Job Type: Full-Time

Role Overview:
This role is ideal for a seasoned professional who thrives in a fast-paced, dynamic environment and brings exceptional organization, attention to detail, and disciplined execution.

Serving as a trusted representative of the President's office and liaison with the offices of the Company's Chairmen, the Senior Executive Assistant provides comprehensive administrative and operational support, partnering closely with the Executive team and Creative departments. The ideal candidate is proactive, detail-driven, and solutions-oriented-someone who anticipates needs, builds effective systems, and keeps priorities, people, and initiatives aligned.

KEY RESPONSIBILITIES
• Manage and coordinate the President's complex, high-volume calendar across internal meetings, external engagements, and virtual sessions, ensuring strategic alignment of priorities.
• Provide daily reminders, agenda support, and real-time adjustments to maintain seamless flow and preparedness.
• Coordinate local, domestic, and international travel, overseeing itineraries, logistics, and contingency planning.
• Prepare, reconcile, and submit expense reports accurately and on time, ensuring compliance with company policies.
• Serve as a central hub for incoming and outgoing communications; maintain up-to-date contact lists and phone sheets.
• Support on-site or offsite meetings and events, including room reservations, catering, setup, and day-of logistics.
• Prepare, print, and distribute meeting materials and presentation documents as needed.
• Act as a professional liaison between the President and internal teams, executives, clients, and business partners.
• Serve as a primary point of contact for high-level clients and external stakeholders, exercising discretion and sound judgment.
• Handle highly sensitive and confidential information with the utmost professionalism.
• Anticipate the needs of the President and associated departments; proactively identify issues, problem-solve, and follow through on action items to completion.

WHAT YOU'LL BRING
• Exceptional organizational skills with the ability to manage competing priorities and shifting deadlines.
• Strong executive presence and professionalism when engaging with senior leaders and external stakeholders.
• Proactive, solutions-oriented mindset with a strong sense of ownership.
• High attention to detail and consistent follow-through across calendars, communications, travel, and expenses.
• Strong written and verbal communication skills, including preparation of agendas, briefing materials, and follow-ups.
• Discretion and sound judgment in handling sensitive and confidential matters.
• Collaborative approach and ability to partner effectively across Executive and Creative teams.
• Comfort working independently while knowing when to escalate or align.

QUALIFICATIONS
• 5+ years of experience supporting senior executives, preferably at the President, C-suite, or equivalent leadership level.
• Demonstrated experience managing complex calendars, domestic and international travel, and expense reporting.
• Proven success in a fast-paced, dynamic, or creative environment.
• Advanced proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms.
• Strong problem-solving skills and the ability to remain calm and effective under pressure.
• Bachelor's degree or equivalent professional experience preferred.