Executive Assistant
Illumination Entertainment
Santa Monica, CAThis was removed by the employer on 2/23/2017 3:43:00 PM PST
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Full Time Job
We are seeking smart applicants for a fast-paced, high profile Assistant position to our COO and two other senior executives that requires an individual with first-rate support and organizational skills, dedicated follow-through, professional office/telephone manner, impeccable attention to detail, strong communication skills, capacity to multi-task, and excellent research ability.
Responsibilities:
Scheduling
Phones/Call Sheet
Booking travel
Preparation/submission of expense reports
Filing
General administrative support
Legal and Business Affairs administrative support such as obtaining quotes and distributing deal memos
Some personal assistance
Business development research
Grid and status report creation and updates
Assembling/updating guest lists for premieres and other company parties
Ordering/researching company gifts for internal/external recipients
Other duties as assigned or required
Qualifications:
At least 1 year of prior high level desk experience in the entertainment industry
BA or BS degree preferred
2 year commitment to this position
Highly detail oriented; able to handle complex instructions with care and follow-through
A resourceful problem-solver
Able to exercise discretion when working with confidential information
A team-player with a proactive attitude
Able to anticipate executives' needs and respond accordingly