Receptionist / Office Administrator

This is a Full Time Job

Under the direction of the HR Director, the Receptionist/Office Administrator will be the first point of contact for clients and visitors, embodying our agency's welcoming spirit. You will manage reception duties while also taking the lead on initiatives that enhance our office culture. This role is perfect for someone who enjoys multitasking and is eager to contribute positively to our team environment.

Key Responsibilities:
Reception Duties:
• Greet and assist visitors with a warm and friendly demeanor.
• Manage incoming calls and emails, directing inquiries to the appropriate team members.
• Maintain a tidy and organized reception area.
• Schedule and coordinate meetings, ensuring rooms are prepared and equipped.
• Ensure all mail is delivered promptly.
• Update office OOTO daily and send to all employees
• Keep track of client birthday list and send out appropriate emails
• Keeping up with daily/weekly reception emails
• Maintain/clean both Kitchen areas
• Helping with office groceries and restocking

Office Culture and Administration:
• Organize and coordinate office events, team-building activities, and celebrations.
• Assist in onboarding new employees, ensuring they feel welcomed and integrated.
• Manage office supplies and equipment, keeping track of inventory and placing orders as needed.
• Collaborate with the HR team to support employee engagement initiatives.

Additional Tasks:
• Maintain office policies and procedures, ensuring a smooth and efficient workflow.
• Provide general administrative support to various departments as needed.
• Foster a positive and inclusive office environment through proactive communication and collaboration.

Qualifications:
• Previous experience in a receptionist or office administration role preferred.
• Strong interpersonal skills and a passion for helping others.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite and office management software.

Why Join Us? At Ignition, we value creativity, collaboration, and a positive workplace culture. In this role, you will have the opportunity to make a meaningful impact on our team and contribute to a vibrant office environment. We offer competitive compensation, benefits, and a supportive atmosphere where you can thrive.