Coordinator, Human Resources
ICM Partners
New York, NYThis was removed by the employer on 2/18/2020 4:52:00 PM PST
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Full Time Job
POSITION SUMMARY
ICM Partners is looking for a well-rounded and friendly HR Coordinator to join the team. The ideal candidate will have excellent verbal and interpersonal communication skills, a conceptual thinker, and who has the ability to juggle and adapt to multiple responsibilities with grace in a fast-paced environment. The successful candidate will also be highly motivated with a positive attitude, have at least 2 years of experience within an administrative capacity within human resources, familiarity with compliance, proven ability to manage conflicts, exhibits patience, teamwork, and emotional intelligence.
JOB FUNCTION
• Assists Human Resources Director with employee relations, talent acquisitions, onboarding, community events services, and training needs.
• Ensures that all required paperwork for new hires are received and they complete onboarding requirements.
• Performs new hire orientations including office tours and assists in engaging new hires by welcoming them into our community.
• Conducts new hire training on Cisco phones, standard workplace conduct, and basic assistant responsibilities.
• Reviews and processes disability, worker's compensation and administrative leave status changes.
• Manages daily scheduling and desk assignments for floater assistants.
• Manages performance and provides feedback for all floater assistants.
• Responds to general HR related inquiries and guides management regarding agency policy and procedures.
• Assists with recruitment processes by identifying candidates, performing phone screens/in-person interviews, and reference checks.
• Oversees applicant tracking system and ensures personnel records are kept up-to-date.
• Notifies appropriate parties of personnel changes such as new hires, terminations, transfers.
• Keeps up-to-date with latest HR trends and best practices.
• Analyzes data, understands trends, and helps HR Director develop recommendations that deliver results and impact to organization.
• Assists with time & attendance issues and managing time off requests.
• Creates new requisitions for open positions through HRIS.
• Tracks all incoming applications and referrals using applicant tracking system and providing updates on their candidacy.
• Handles sensitive matters with tact and diplomacy.
• Additional responsibilities as required.
QUALIFICATIONS
• Excellent interpersonal skills are required in order to interact effectively with employees, co-workers, other departments, etc.
• Excellent consulting and coaching skills.
• Excellent oral and written communication skills and the ability to provide consistent updates while following through on tasks and responsibilities.
• Meticulous attention to detail.
• Must be approachable, trust-worthy, firm when necessary, and helpful.
• Due to the sensitive nature of the position, must be able to maintain the strictest confidentiality.
• Ability to work in high pressure and high-volume environment.
• Mindful, thoughtful of people, and forward thinker.
• A self-starter, and the ability to work independently, and handle multiple tasks simultaneously.
• Proficient in MS Office products, including Word, Excel and Outlook.
• Highly computer literary with capability in email, MS Office, HRIS (preferably with ADP), and related business and communication tools.
• Excellent organizational skills.
Education:
BA/BS degree with a strong academic record. Concentration in Human Resources, Business Administration, or related (essential).
Experience: A minimum of two years of work experience in a professional office environment in an HR role.
Computer Skills: Proficiency in MS Outlook, Excel, Word, and PowerPoint. Expert level with Windows/PCs. Knowledge and experience with multi-line office phones.
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