Events Booking Administrator

This is a Full Time Job

General Description:
This position will support the Toyota Center Booking team with all departmental duties including overseeing private & internal non-ticketed events, administrative tasks and research.

RESPONSIBILITIES include but are not limited to:
• Primary booking liaison for all private non-ticketed events, not limited to internal and corporate events
• Manage all internal inquiries, Rockets gameday spaces allocations and Formstack requests
• Facilitate all administrative booking tasks including contract execution, insurance acquisition, and settlement billing/invoicing for private events
• Assist with overseeing the arena master calendar for private & internal events
• Solicit new business opportunities for private events (e-sport, filming, etc.)
• Correspond with the GHCVB on potential ancillary events and conferences
• Assist with maintaining constant research and knowledge of current activities in the live-entertainment industry, including but not limited to concerts, family shows and sporting events, Chamber of Commerce, etc.
• Develop and maintain strategies for external booking advances i.e. market research, data/analytics, etc.
• Maintain and distribute Monthly Calendars to departments
• Maintain event statistics spreadsheets and report event numbers to trades
• Maintain the input and upkeep of the Event Summary report, show tracking sheet as well as the Event P/L sheets

Minimum Qualifications:
• BS/BA in a related field required.
• Minimum (2) two-year experience in the entertainment (arena, stadium or theatre) industry or related field preferred
• Must have the ability and willingness to work long hours, evenings, weekends, and holidays
• Must be extremely organized and have excellent interpersonal skills including writing, proofreading skills and speaking
• Must be able to develop solutions quickly and optimally.
• Qualified candidates must possess outstanding organizational skills and be able to function in a fast-paced, multi-task setting
• Identify and resolve problems in a timely manner
• Work with others in a professional manner while attempting to achieve a common goal
• Candidate should be self-motivated, organized, professional, mature, and detail oriented
• Ability to meet deadlines and handle multiple projects and work assignments with minimal direction
• Fantastic customer service ethic and high expectations for quality

Physical & Mental Requirements:
• The employee is regularly required to stand, sit, walk, use handle or feel, reach, stoop, kneel, crouch or crawl, connect with others.
• The vision requirement includes the ability to review written and electronic materials in both digital and physical format.
• The employee must be able to transfer and move items for departmental needs.
• The employee must be able to adjust to changing work hours and locations as needed in light of the strong focus on external communications and relationships.