Youth Academy and Initiatives Coordinator

This is a Full Time Job

Department: Community Relations & Foundation

Supervisor: Director, Astros Youth Academy & Youth Initiatives

Classification: Full-Time/Exempt

Summary:

This position will provide administrative assistance and support to the Director of the AYA; including Astros Youth Academy planning, communication, research, training as well as planning and execution of future youth sports initiatives and development. This position will also be responsible for record keeping, assisting with the Community Leaders and AYA facility management and supervision.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Assist with the coordination of all Astros Youth Academy and Astros Foundation youth initiatives including but not limited to the Astros Community Leaders Program, HBCU Classic and College Classic.
• Coordinate scheduling and registration for the Astros Youth Academy Outside the Lines Sports program for middle to high school age youth.
• Manage the schedule and execution of leagues, tournaments, group events and Astros Youth Academy programming.
• Work with umpire schedulers to schedule all umpires for league and tournaments.
• Assist in coordinating AYA Staff work schedules during Academy instruction, camps, clinics at the Youth Academy and baseball activities at Daikin Park.
• Respond to e-mail, phone and social media requests regarding Astros Youth Academy programs.
• Create participation check-in procedures and participation reports for Youth Academy programs.
• Assist in managing the Astros Youth Academy LeagueApps database including e-mail blasts, creation of registration programs and overall communication with parents and Youth Academy members.
• Coordinate baseball/softball college coaches and scout workouts throughout the year.
• Order and maintain needed equipment, training aids, uniforms and other supplies.
• Assist in opening, closing and securing the Astros Youth Academy to prepare for activities, vendors and contractors, etc.
• Coordinate Community Leader ticket donation program with youth baseball leagues/organizations.
• Oversee and maintain the Astros Youth Academy calendar for facility usage.
• Perform other duties as assigned.

Qualifications:
• Minimum of a 4-year Bachelor's degree or educational/work equivalent in Communications, Public Relations, Sports Management, Business, or other closely related field and/or related work experience.
• Minimum of 1 years of experience in sports/recreation, communications, event planning, customer service, non-profit or related field.
• Strong communication, time management and organizational skills. Proven ability to multi-task and manage projects on strict deadlines.
• Basic computer skills with demonstrated knowledge of Microsoft Office and Adobe Creative Cloud products.
• Exceptional written and verbal skills.
• HIGH level of demonstrated professionalism and integrity.
• Strong ability to work well with co-workers in a team environment.
• Demonstrated ability to work well with different personalities in a fast-paced environment.
• Bilingual in Spanish is preferred.

Work Environment

This job operates in both a clerical, office setting and an outdoor stadium setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. The outdoor stadium setting could operate in varying weather patterns (extreme heat or cold, rain, etc.). Stadium noise could range from low to extreme.

Physical Demands

While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to stand for long periods of time; walk long distances and at varying heights; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close and focused vision. Ability to lift and transport up to 25 pounds.

Position Type and Expected Hours of Work

Ability to work a flexible schedule, including; extended hours, evenings, weekends, and holidays.

Travel

Rare travel may be expected in this role.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EOE/M/F/Vet/Disability

Experience
Preferred
• 3

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.