Facilities Manager

Summary

Duties and Responsibilities
Work closely with the Director of Operations to oversee the day-to-day operations of the Facilities Department and supervises two full-time employees.
Schedule the department so that a member of the Facilities team is present during all performances and events.
Manage the HVAC automation system in coordination with the third-party service provider, schedule repairs and preventative maintenance as required, and ensure that internal inspections for proper system operations are performed on a routine basis.
Ensure that the facilities department and workshop is kept orderly and organized, and that all supplies and tools are properly inventoried and accounted for.
Responsible for performing or delegating minor repairs to the building including electrical, plumbing, painting, and wall repair.
Maintains all licenses and permits in good standing with all municipal and state authorities and schedules inspections in a timely manner to ensure the smooth and uninterrupted business of the Performing Arts Center.
Review, approve, and submit all maintenance & repair related invoices in a timely manner. Work with vendors to resolve billing disputes.
Maintain relationships and service agreements with all R&M vendors including HVAC, utility, fire safety, janitorial, and suppliers.
Plan, acquire bids, and schedule repairs for large facility repairs.
Liaise with fire marshal, building inspector, and other municipal contacts.
Oversee, schedule, coordinate, and inspect all large projects to ensure building and staff security and accountability for contractor/vendors.
Work closely with the Operations and Production departments to prepare various spaces for performances and events, including but not limited to moving chairs and tables and assisting caterers with equipment and electrical needs.
Hire, evaluate, appraise, and discipline department employees, as required.
Performs other work as requested by the Director of Operations, the Vice President, and/or the President.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

Cooperation
Establishes and maintains effective relations
Exhibits tact and consideration
Offers assistance and support to co-workers
Works cooperatively in group situations
Works actively to resolve conflicts

Team Leadership
Fosters team cooperation
Supports group problem solving
Ensures progress towards goals

Quality Management
Looks for ways to improve and promote quality
Demonstrates accuracy and thoroughness

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
An undergraduate degree in arts or business is preferred.

Language Skills
Ability to read, analyze, and interpret common correspondence, warranties, journals, memorandums, and maintenance service contracts.
Ability to effectively present information to management, co-workers, and vendors/contractors.

Mathematical Skills
This position requires some budget management. A basic understanding of accounting and spreadsheets is required.

Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills
To perform this job successfully, an individual should have basic knowledge of Microsoft Office, Microsoft Excel, and Microsoft Word.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:

Stand
Walk
Use hands to finger, handle, or feel
Reach with hands and arms
Climb or balance and stoop, kneel, crouch, or crawl
Use tools including but not limited to drills, hammers, screwdrivers, saws, and power tools
The employee must frequently lift and/or move up to 25 pounds.
The employee may occasionally lift and/or move up to 50 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:

A great deal of walking, including up and down ramps, staircases, and ladders;
High, precarious places
Tight, restricted areas
The noise level in the work environment is usually moderate.

Acknowledgement
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.