Film & TV President's Assistant

This is a Full Time Job

Member Summary

Job Summary
Film & TV President’s Assistant (Hello Sunshine), Los Angeles, CA. This role supports the President of Film & TV with high-level administrative and coordination responsibilities across development, production, and post-production, serving on the front lines of film and television operations. The position requires strong agency experience, discretion, and the ability to manage complex schedules and communications at an executive level. (Full job description below)

Years of Experience Required
1 year in agency experience (12 Months)

Salary
$23 per hour

Required Experience
• Agency experience
• Administrative support within film, television, or books
• Managing complex executive schedules
• Rolling calls, note-taking, and phone sheet management
• Travel coordination and expense reporting
• Handling sensitive and confidential information under tight deadlines

Preferred Experience
Not specified.

Workplace Requirements
Los Angeles-based
Hybrid: 3 days per week onsite (Tuesday–Thursday)
Access to a car required
Two-year commitment required

Education Requirements
BA or BS degree or equivalent

Hard Skills
• Calendar and schedule management
• Rolling call management
• Travel coordination
• Expense reporting
• Email and inbox management
• Meeting preparation and coordination

Soft Skills
• Attention to detail
• Adaptability
• Organization
• Professional communication
• Reliability
• Ability to prioritize under pressure

Bonus Skills
• Familiarity with film and television production workflows
• Ability to quickly learn and apply new technologies

Full Job Description

Film & TV President’s Assistant, Hello Sunshine, Los Angeles, CA.

Hello Sunshine is seeking an Assistant to support the President of Film & TV. This role supports senior leadership across development and production and is positioned at a high level within the film and television division. The Assistant manages rolling calls, scheduling, travel, expenses, and day-to-day executive coordination. This position requires a two-year commitment and candidates must be based in Los Angeles.

Responsibilities include managing an intricate schedule across prep, production, and post; scheduling meetings and coordinating project-based work; preparing meeting materials in advance; coordinating travel logistics; managing rolling calls by taking detailed notes, updating phone sheets, and relaying information to executives; and drafting and managing monthly expense reports.

Additional responsibilities include monitoring and organizing the executive’s inbox, flagging time-sensitive messages, tracking deadlines, following through on tasks, coordinating gifts for internal and external partners, familiarizing with the slate of projects and partners, and relaying information between the President and internal executives to ensure alignment across the team.

The ideal candidate is detail-oriented, adaptable, and comfortable working with shifting priorities and tight timelines while handling sensitive material with discretion.

Benefits
Not specified.

Skills:
[Executive Support] [Calendar Management] [Rolling Calls] [Travel Coordination] [Expense Reporting] [Film and Television Production] [Professional Communication]