Assistant To President Of Film & TV

This is a Full Time Job

Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role. This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. Responsibilities will include rolling calls, monitoring emails, scheduling, arranging travel, meals & gifts, and expenses. This assistant role is at a two-year commitment. Candidate must be based in Los Angeles.

What You Will Do

Active Responsibilities
• Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met.
• Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines.
• Compile meeting preparation for your manager in advance.
• Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated.
• Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team.
• Draft and manage monthly expense reports for your manager.

Team Responsibilities
• Stay on top of the inbox by monitoring your manager's emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization.
• Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress.
• Gifts for both internal and external partners.
• Familiarize yourself with the slate of projects including key auspices and partners.
• Relay information between your manager and internal executives so the entire team is aligned.

Requirements
• BA or BS degree or equivalent
• Agency experience (1 years)
• Prior experience in film, television, or books
• Extreme attention to detail
• Excellent verbal and written communication skills
• Ability to adapt to shifting priorities, demands and timelines promptly and efficiently
• Proven reliability in handling sensitive material and security concerns under very tight deadlines
• Able to learn, understand, and apply new technologies
• Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required

Los Angeles Based

In Office Policy: 3-days per week (Tuesday - Thursday)