Executive Assistant

This is a Full Time Job

Overview (Why This Role?)
Are you highly organized, detail-driven, and passionate about supporting top editorial talent in the fashion media world? Harper's Bazaar is seeking an ambitious and proactive Executive Assistant to support the Editor-in-Chief and keep the heartbeat of the office running smoothly. If you thrive in a fast-paced environment and love fashion, this is your opportunity to play a key role behind the scenes at one of the industry's most iconic brands.

About Hearst Magazines (Why Us?)
Hearst Magazines' portfolio of more than 30 iconic brands in the U.S.-including Cosmopolitan, ELLE, Esquire, Good Housekeeping, Harper's BAZAAR, and Popular Mechanics-inspires, entertains, and builds new and bold experiences for an engaged and growing audience across digital, video, social and print, reaching nearly 130 million readers and site visitors each month. With sophisticated content creation, cutting-edge technology, and industry-leading data capabilities, we make media and products that move people across all platforms. We are a global media company that publishes nearly 200 magazine editions and 175 websites around the world-and together, we are shaping what's next.

Key Responsibilities (What You Are Doing)
• Manage complex calendars, schedule appointments, and coordinate meetings
• Book and manage domestic and international travel arrangements
• Process expense reports in alignment with Hearst policies and timelines
• Prepare materials and conduct research in advance of key meetings and interviews
• Organize and coordinate internal staff meetings and corporate presentations
• Support planning and execution of special events, including sending invitations and managing RSVPs
• Welcome and manage office visitors with professionalism
• Order office supplies, mail out issues, and ensure overall office efficiency
• Be responsive to emails and calls, with occasional after-hours needs
• Handle other administrative tasks and special projects as assigned

Qualifications (What We're Looking For)
• 2-3 years of experience supporting a senior-level media executive in a fast-paced environment
• Exceptional organizational skills and obsessive attention to detail
• Highly proactive, self-directed, and resourceful with strong problem-solving skills
• Excellent communication skills and discretion when working with confidential information
• Strong collaboration skills with the ability to interact effectively across levels and teams
• Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom
• Tech-savvy with familiarity in scheduling, organizational, and social media platforms
• Demonstrated ability to manage multiple priorities and deadlines
• Hybrid: This position is based in New York City and requires working in-office 4 days per week