Executive Assistant

This is a Full Time Job

Overview (Why This Role?)
Are you highly organized, detail-driven, and passionate about supporting top editorial talent in the fashion media world? Harper's Bazaar is seeking an ambitious and proactive Executive Assistant to support the Editor-in-Chief and keep the heartbeat of the office running smoothly. If you thrive in a fast-paced environment and love fashion, this is your opportunity to play a key role behind the scenes at one of the industry's most iconic brands.

Key Responsibilities (What You Are Doing)
• Manage complex calendars, schedule appointments, and coordinate meetings
• Book and manage domestic and international travel arrangements
• Process expense reports in alignment with Hearst policies and timelines
• Prepare materials and conduct research in advance of key meetings and interviews
• Organize and coordinate internal staff meetings and corporate presentations
• Support planning and execution of special events, including sending invitations and managing RSVPs
• Welcome and manage office visitors with professionalism
• Order office supplies, mail out issues, and ensure overall office efficiency
• Be responsive to emails and calls, with occasional after-hours needs
• Handle other administrative tasks and special projects as assigned

Qualifications (What We're Looking For)
• 2-3 years of experience supporting a senior-level media executive in a fast-paced environment
• Exceptional organizational skills and obsessive attention to detail
• Highly proactive, self-directed, and resourceful with strong problem-solving skills
• Excellent communication skills and discretion when working with confidential information
• Strong collaboration skills with the ability to interact effectively across levels and teams
• Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom
• Tech-savvy with familiarity in scheduling, organizational, and social media platforms
• Demonstrated ability to manage multiple priorities and deadlines
• Hybrid: This position is based in New York City and requires working in-office 4 days per week