Executive Assistant to International President

This is a Full Time Job

Be Part of What's Next

Step into a high-impact role at the center of a global media powerhouse, where your ability to anticipate needs, streamline operations, and connect teams will directly support executive leadership on an international stage.

Key Responsibilities (What You Are Doing)
• Provide high-level administrative support to the Hearst Magazines International President (HMI), ensuring seamless day-to-day operations
• Manage complex global calendars, meetings, and scheduling across multiple time zones and priorities
• Coordinate international travel arrangements, detailed itineraries, and logistics
• Prepare, proofread, and organize presentations, reports, and key documents with a high degree of accuracy
• Serve as a central point of contact for internal and external stakeholders across regions, fostering strong communication and alignment
• Track expenses, support budget management, and handle financial reporting tasks
• Coordinate global projects and initiatives, ensuring timelines, deliverables, and communications stay on track
• Handle confidential information with discretion and professionalism
• Travel with the executive internationally and domestically as needed to support meetings, events, and international business initiatives

Qualifications (What We're Looking For)
• At least 5 plus years of proven experience supporting senior executives in a fast-paced, global support function
• Exceptional organizational and time-management skills, with the ability to manage competing priorities across regions, working across different time zones/regions
• Strong communication and collaboration skills, with experience working across diverse, international teams
• High level of discretion, sound judgment, and professionalism when handling sensitive information
• Proficiency in tools such as Microsoft Office Suite, Google Workspace, Zoom, and presentation software
• Resourceful, proactive, and solutions-oriented with the ability to work independently
• Strong attention to detail and ability to execute with accuracy under pressure
• Adaptable and comfortable navigating a dynamic, fast-evolving environment
• Hybrid role based in New York City with a minimum of 4 days per week in-office