Executive Assistant, Men's Group
Hearst Magazines
New York, NYThis was removed by the employer on 2/13/2020 9:03:00 AM PST
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Full Time Job
Hearst Magazines is
looking for an Executive Assistant to join the Hearst Men's Group team to
support the SVP/Publishing Director and the General Manager. The person must be
an extremely organized, self-starter and a fast learner who is motivated to go
above and beyond what is expected. The Executive Assistant will interact with
various departments and be exposed to many areas within the media industry,
including digital, editorial, production, marketing and business
development.
Responsibilities
supporting the SVP/Publishing Director are, but not limited to:
• Managing daily calendars, arranging all
meetings and appointments
• Scheduling all travel arrangements (hotel,
air, car service, etc. for domestic & international travel)
• Submitting weekly expense reports
• Client follow up emails, notes and
gifts
• Preparing for all client calls
• Restaurant reservations for client entertaining/liaison
Responsibilities
supporting the General Manager are, but not limited to:
• Ad Hoc analysis and reporting
• Processing invoices, immediate payments and
foreign payments
• Fielding payables inquiries
• Assisting with expense tracking and
forecasting
Qualifications:
• Ability to multi-task and not get
overwhelmed
• Master of administrative skills in an
extremely fast-paced environment
• Strong time management skills, able to
prioritize and meet deadlines
• High-level energy and self-starter
• Exceptional attention to detail
• Excellent communication skills, both verbal
and written
• Strong calendar management and extensive
travel skills required
• Must be pro-active and solution oriented
• Proficient in Outlook, Word, Excel,
PowerPoint, and Adobe Acrobat
• Bachelor's Degree
• Minimum 1 year of executive assistant
experience preferably in media/publishing
NA