Executive Assistant, Luxury & Design Collection
Hearst Magazines
New York, NYThis was removed by the employer on 7/15/2019 9:13:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Digital Publishing Category
Browse the Marketing Category
Search for Executive Assistant, Luxury & Design Collection jobs in New York-NY
Search all Executive Assistant, Luxury & Design Collection postings
Full Time Job
Hearst's LUXURY & DESIGN
COLLECTION-which consists of ELLE DÉCOR, House Beautiful, Town & Country
and VERANDA-is seeking an Executive Assistant to support the VP, Group
Publishing Director and to assist marketing staff at large.
The ideal candidate must be able to
juggle multiple requests and operate with poise and grace under
pressure. Ideal candidate must be extremely organized, have excellent
communication skills, and possess a positive, can-do spirit. The
Executive Assistant will maintain a professional and personable decorum at all
times and is expected to be a team player and set a leadership example in the
office.
Responsibilities:
• Proactively manage the VP,
Group Publishing Director's schedule throughout the day, ensuring she is
prepared in advance for her meetings; confirm appointment times, location
and attendees, and find the best transportation route
• Assist in managing the office –
order supplies, schedule group activities, be the point of contact to
building management with any maintenance issues and help to keep the team
running smoothly
• Arrange and coordinate meetings
and events; schedule reservations
• Proactively book and manage
travel; must present solutions when travel arrangements change
• Manage VP, Group Publishing
Director's expenses; complete and submit expense reports bi-weekly
• Monitor emails throughout the
day for ''to-dos'' and important information and consistently communicate
with the VP, Group Publishing Director
• Manage reception of guests and
clients; greet visitors and direct food delivery/packages
• Draft professional memos,
emails and business letters
• Attend and participate in
meetings/brainstorms/calls; take notes as needed
• Maintain discretion and
confidentiality of the VP, Group Publishing Director's calendar and tasks
Qualifications:
• Ability to multi-task and not get overwhelmed
• Master of administrative skills in an extremely fast-paced environment
• Strong time management skills; able to prioritize and meet deadlines
• High-level energy and self-starter
• Exceptional attention to detail
• Excellent communication skills, both verbal and written
• Strong calendar management and extensive travel skills required
• Must be pro-active and solution oriented
• Proficient in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
• Bachelor's Degree
• At least 1 year of executive assistant experience preferably in media/publishing