Project Manager

This is a Full Time Job

Location: Burbank, California, United States of America

Your Role

The Project Manager will manage the internal project development process for WB Global Experiences Creative, helping to move select projects from initial concept through execution. This role serves as a critical bridge between creative/art direction and day-to-day project coordination, ensuring schedules, approvals, communications, assets, budgets, vendors, and stakeholder alignment are managed clearly and efficiently. The Project Manager will work closely with the Creative team, internal partners, external vendors, and global territories to maintain creative vision while keeping projects organized, on schedule, within constraints, and moving toward successful delivery.

Your Role Accountabilities
• Manage the internal project development process for multiple projects, from early concept development through execution and delivery.
• Serve as a bridge between creative/art direction and execution, translating creative priorities into clear next steps, deliverables, timelines, and direction for internal teams, vendors, and partners.
• Partner with the Creative team to ensure internal and external stakeholders are aligned, feedback is consolidated, and direction to vendors and partners is clear, actionable, and consistent with the creative vision.
• Oversee Brand Assurance representatives and all Brand Assurance department needs.
• Develop, maintain, and manage schedules for the full concept design process; actively review milestones, dependencies, approvals, and deliverables to ensure deadlines are met.
• Identify and communicate project status, risks, and opportunities with Art Directors and stakeholders.
• Support internal budget management, define scope, establish cost estimates, manage project costs and flag budget considerations or constraints to Finance departments.
• Assist with the vendor selection process, including requests for pricing, bid coordination, contracting, onboarding, payment processing, and ongoing vendor communication.
• Coordinate the work of external vendors, consultants, and partners as needed, ensuring they have the information, assets, feedback, approvals, and direction required to complete assigned work.
• Maintain and organized project files, creative assets, approval records, reference materials, vendor submissions, and documentation to ensure accurate asset management and version control.
• Document decisions, track open items, escalate key issues, and ensure all parties understand priorities, responsibilities, and next steps.
• Provide collaborative leadership and manage across internal teams, franchise partners, legal, finance, sourcing, vendors, and territory teams as required by each project.
• Work globally and coordinate across territories to identify efficiencies, share information, align expectations, and support consistent project execution across regions.
• Support the Creative team during concept development by helping organize creative reviews, document feedback, track action items, and ensure the project direction remains clear and actionable.
• Manage internal project communications, approvals, assets, schedules, meeting follow-ups, and cross-functional coordination to keep workstreams organized and moving forward.
• Work directly with the Creative team to manage schedules, deliverables and timelines to help future proof commitments.
• Provide project management support that allows the Creative team to focus on creative quality while ensuring timelines, constraints, communications, and deliverables are actively managed.
• Identify project risks, gaps, blockers, and dependencies early; help develop practical solutions and mitigation plans to keep projects progressing.
• Support the Creative team in directing and maintaining the creative vision within project parameters, including schedule, budget, operational, partner, territory, and production constraints.

Experience & Qualifications
• Bachelor's degree or equivalent experience
• Graphic Design, themed entertainment, or creative production background is a plus.
• Minimum 5-8 years of project management or coordination in creative production, themed entertainment, experiential design, live entertainment, location-based entertainment, or related internal creative operations experience.
• Experience managing schedules, budgets, approvals, vendors, and cross-functional stakeholders in a creative or production environment is preferred.
• Excellent organizational and project management skills, with the ability to manage multiple internal projects, schedules, priorities, and deliverables simultaneously.
• Highly detail-oriented, with strong follow-through and the ability to track approvals, open items, assets, versions, deadlines, and next steps accurately.
• Must be able to communicate effectively, professionally, and tactfully with creative leadership, internal stakeholders, global territory teams, vendors, and external partners.
• Must be able to work in a fast-paced environment, prioritize effectively, anticipate needs, and proactively identify risks, blockers, and solutions.
• Comfortable working with creative assets, reference materials, presentation decks, digital files, vendor submissions, and project documentation.
• Able to synthesize information quickly, identify urgent issues, escalate appropriately, and help drive timely decisions.
• Must have the ability to acquire and work with knowledge of WB Global Experiences

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